City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York August 23, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting July 26, 2021 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2020-2021 General Fund Budget Amendments 3.) Authorize 2020-2021 General Fund Budget Amendments 4.) Authorize 2021-2022 General Fund Budget Transfers 5.) Authorize payroll and vouchers from 7/19/2021 to 8/17/2021 6.) Appointment of part-time clerk to the Court 7.) Appointment of part-time clerk mentor to the Court 8.) Approval of mural on DPW garage 9.) Approval of 2021 Road Construction project 10.) Approve travel request for Fire Department B. Deputy Mayor Etu- Report and Resolution(s) C. Trustee Hunt– Report and Resolution(s) D. Trustee Sherman – Report and Resolution(s) E. Trustee Torre– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/06/2021 1  Meetings Schedule Village Board Liaisons (Updated 7/6/21) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, Fire Dept. 1st Mon. – Tree Board at 6:30pm 1st Mon. – Planning Board meeting at 7:30pm DEPUTY MAYOR ETU: Planning & Architectural Review 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Parks Committee, Historic Preservation Commission, 3rd Mon. – Environmental Advisory Council at 7:00pm Zoning Board of Appeals 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Parks Committee at 7:15pm 4th Tues. – Historic Preservation Commission at 7:00pm TRUSTEE SHERMAN: Meeting House Committee, Williamsville 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Business Association, Tree Board, Youth & Rec., 3rd Wed. – Zoning Board at 7:00pm in Aud 4th Wed. – Village Co-op at 5:30pm in Aud TRUSTEE HUNT: Erie County Energy, Glen Park Art Festival 1st Thur. – Traffic & Safety Committee at 7:00pm Committee, Arts & Culture Committee, Beautification 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) August 2021 24 HPC Committee meeting at 7:00pm 24 Youth & Rec Committee meeting at 7:00pm 25 Village Co-Op meeting at 5:30pm September 2021 2 Traffic & Safety Committee meeting at 7:00pm 6 Tree Board Committee meeting at 6:30pm 6 Planning Board meeting at 7:30 (work session at 7:00pm) 7 Glen Park Joint Board meeting at 7:00pm 9 Arts & Culture Committee meeting at 7:00pm 13 Village Board Work Session at 6:00pm 13 Village Board regular meeting at 7:30pm 14 Beautification Committee meeting at 6:30pm 15 Zoning Board Committee meeting at 7:00pm 20 Environmental Committee meeting at 7:00pm 21 Parks Committee meeting at 7:15 22 Village Co-Op meeting at 5:30pm 27 Village Board Work Session at 6:00pm Visit the Village website at 27 Village Board regular meeting at 7:30pm www.walkablewilliamsville.com 28 HPC Committee meeting at 7:00pm For Village information, news & events. 28 Youth & Rec Committee meeting at 7:00pm Follow us on www.Facebook.com/williamsville October 2021 4 Tree Board Committee meeting at 6:30pm 4 Planning Board meeting at 7:30 (work session at 7:00pm) 5 Glen Park Joint Board meeting at 7:00pm 7 Traffic & Safety Committee meeting at 7:00pm 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm 12 Beautification Committee meeting at 6:30pm 14 Arts & Culture Committee meeting at 7:00pm 18 Environmental Committee meeting at 7:00pm 19 Parks Committee meeting at 7:15 20 Zoning Board Committee meeting at 7:00pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $ 851.00 001-1410-4450-0000 (Village Clerk/Miscellaneouse) $ 412.00 From: 001-1410-4111-0000 (Village Clerk/Internet Expense) $ 851.00 001-1410-4620-0000 (Village Clerk/Lease Copy Machine) $ 412.00 To: 001-1620-2020-0000 (Buildings/Capital Improvements) $ 10,000.00 From: 001-1620-2000-0000 (Buildings/Equipment) $ 10,000.00 To: 001-7520-4520-0000 (Historical Property/Plaques) $ 608.00 From: 001-7520-4530-0000 (Historical Property/Training) $ 240.00 001-7530-4230-0000 (Village Meeting House/Maintenance) $ 368.00 To: 001-8163-4450-0000 (Trash Pickup/Miscellaneous) $ 17,175.00 001-8161-4990-0000 (Recycling/Recycling Contract) $ 11,890.00 001-8160-4330-0000 (Refuse & Garbage Collection/Dump Fees) $ 4900.00 001-8160-4110-0000 (Refuse & Garbage Collection/Service Contract) $ 385.00 ROGERS #2 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for DASNY funding for Island Park playground. Increase: 001-0001-3090-0000 (State Aid-Grants) $ 125,000.00 Increase: 001-7110-2010-0000 (Parks/Capital Improvements) $ 125,000.00 ROGERS #3 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for CDBG funds used on the exterior improvements at the Meeting House. Increase: 001-0001-5031-0000 (Inter-fund Transfer) $ 22,607.00 Increase: 001-7530-2010-0000 (Village Meeting House/Capital Improvements) $ 22,607.00 ROGERS #4 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2021- 2022 fiscal year. Increase: 001-3410-4160-0000 (Fire Protection/Truck Expense ATV 7-1) $ 1039.00 Increase: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 1039.00 ROGERS #5 RESOLVED, that payroll and vouchers in the amount of $533,202.48 covering the period from 7/19/2021 – 8/17/2021 are hereby approved as follows: PAYROLL COVERING - 7/19/2021-8/1/2021 $ 38,370.15 PAYROLL COVERING - 8/2/2021-8/15/2021 $ 44,153.78 VOUCHERS COVERING- 7/21/2021-8/3/2021 GENERAL FUND- $ 37,947.26 WATER FUND- $ 190,922.04 SEWER FUND- $ 3,594.79 GLEN PARK FUND- $ 590.44 TRUST & AGENCY FUND- $ 12,579.17 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 2,960.00 $ 248,593.70 VOUCHERS COVERING- 8/4/2021-8/17/2021 GENERAL FUND- $ 90,086.74 WATER FUND- $ 0.00 SEWER FUND- $ 2,479.99 GLEN PARK FUND- $ 922.28 TRUST & AGENCY FUND- $ 14,599.02 DEBT SERVICE- $ 29,800.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 64,196.82 $ 202,084.85 GRAND TOTAL: $ 533,202.48 ROGERS #6 RESOLVED, that Victoria Heist of 1427 Exchange Street, Alden, is hereby appointed as a Clerk Part-time for the Village Court, with a start date of August 13, 2021, at a rate of $17.00/hour. ROGERS #7 RESOLVED, that Dawn Stover, the Marilla Court Clerk, is appointed to assist in the training of the new Village of Williamsville court clerk, at a contracted rate of $18.50/hour. ROGERS #8 RESOLVED, that the Village of Williamsville Board approves a mural for the DPW Building, of the geometric design submitted by local artist, Nicole Cherry, at a cost not to exceed $5,100.00 ROGERS #9 WHEREAS, Contract #43, the Village of Williamsville 2021 Milling and Paving Project, was duly advertised, and bids for the project were opened at 10:00 a.m. on Thursday, August 19, 2021; and WHEREAS, FIVE (5) bids were received for the project; NOW, THEREFORE, BE IT RESOLVED, that Contract #43 is hereby awarded to Occhino Corp. for their low bid amount of $185,780.00 ROGERS #10 RESOLVED, that Richard Maddigan and Christopher Petrie of the Williamsville Fire Department are hereby authorized to travel to Harrisburg, Pennsylvania to attend the Paratech Auto Extraction Training Expo 2021 from 9/14/21 – 9/16/21 at a cost not to exceed $1,327.00, to be paid by the Village of Williamsville.