City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York September 27, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting September 13, 2021 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize payroll and vouchers from 8/30/2021 to 9/21/2021 B. Deputy Mayor Etu- Report and Resolution(s) 1.) Approval of the abandonment of a portion of E. Spring Street right of way 2.) Authorize the Main Street Gap Project C. Trustee Sherman– Report and Resolution(s) D. Trustee Torre – Report and Resolution(s) 1.) Authorize to advertise for a public hearing for the reduction of speed on Garrison Rd. E. Trustee Hunt– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/06/2021 1  Meetings Schedule Village Board Liaisons (Updated 7/6/21) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Tree Board at 6:30pm Dept. 1st Mon. – Planning Board meeting at 7:30pm DEPUTY MAYOR ETU: Planning & Architectural Review 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Parks Committee, Historic Preservation Commission, 3rd Mon. – Environmental Advisory Council at 7:00pm Zoning Board of Appeals 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Parks Committee at 7:15pm 4th Tues. – Historic Preservation Commission at 7:00pm TRUSTEE SHERMAN: Meeting House Committee, Williamsville 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Business Association, Tree Board, Youth & Rec., 3rd Wed. – Zoning Board at 7:00pm in Aud 4th Wed. – Village Co-op at 5:30pm in Aud TRUSTEE HUNT: Erie County Energy, Glen Park Art Festival 1st Thur. – Traffic & Safety Committee at 7:00pm Committee, Arts & Culture Committee, Beautification 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) September 2021 27 Village Board Work Session at 6:00pm 27 Village Board regular meeting at 7:30pm 28 HPC Committee meeting at 7:00pm 28 Youth & Rec Committee meeting at 7:00pm October 2021 4 Tree Board Committee meeting at 6:30pm 4 Planning Board meeting at 7:30 (work session at 7:00pm) 5 Glen Park Joint Board meeting at 7:00pm 7 Traffic & Safety Committee meeting at 7:00pm 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm 12 Beautification Committee meeting at 6:30pm 14 Arts & Culture Committee meeting at 7:00pm 18 Environmental Committee meeting at 7:00pm 19 Parks Committee meeting at 7:15 20 Zoning Board Committee meeting at 7:00pm 25 Village Board Work Session at 6:00pm Visit the Village website at 25 Village Board regular meeting at 7:30pm www.walkablewilliamsville.com 26 HPC Committee meeting at 7:00pm For Village information, news & events. 26 Youth & Rec Committee meeting at 7:00pm Follow us on www.Facebook.com/williamsville 27 Village Co-op at 5:30pm November 2021 1 Tree Board Committee meeting at 6:30pm 1 Planning Board meeting at 7:30 (work session at 7:00pm) 2 Glen Park Joint Board meeting at 7:00pm 4 Traffic & Safety Committee meeting at 6:30pm 8 Village Board Work Session at 6:00pm 8 Village Board regular meeting at 7:30pm 9 Beautification Committee meeting at 6:30pm 11 Arts & Culture Committee meeting at 7:00pm 15 Environmental Committee meeting at 7:00pm 16 Parks Committee meeting at 7:15 17 Zoning Board Committee meeting at 7:00pm ROGERS #1 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2021-2022 fiscal year, to account for 5/31/2021 encumbrances. Increase: 001-0001-0599 (Appropriated Surplus) $23,723.00 Increase: 001-1010-4040 (Trustees/Education Exp/Travel) $ 2,177.00 001-1410-4040 (Village Clerk/Education Exp/Travel) $ 851.00 001-1410-4450 (Village Clerk/Miscellaneouse) $ 412.00 001-7520-4520 (Historical Properties/Plaques) $ 3,108.00 001-8163-4450 (Trash Pickup/Miscellaneous) $17,175.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $150,847.67 covering the period from 8/30/2021 – 9/21/2021 are hereby approved as follows: PAYROLL COVERING - 8/30/2021-9/12/2021 $ 41,958.32 VOUCHERS COVERING- 9/8/2021-9/21/2021 GENERAL FUND- $ 38,301.72 WATER FUND- $ 57.20 SEWER FUND- $ 3,343.31 GLEN PARK FUND- $ 798.21 TRUST & AGENCY FUND- $ 10,708.41 DEBT SERVICE- $ 53,400.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 2,280.50 $ 108,889.35 GRAND TOTAL: $ 150,847.67 ETU #1 WHEREAS, The Village owns the right-of-way (“ROW”) along East Spring Street, a village street; and WHEREAS, a portion of the ROW has extended, and currently extends, beyond the traditional roadway to abut the building facades of two structures located on 5590 Main Street (S.B.L. #69.17-2-32) (commonly known as 5590 Main Street and 78 E. Spring Street) (“5590 Main Street”); and WHEREAS, pursuant to a license agreement dated May 2, 2016, the owner of 5590 Main Street, or its tenants, have occupied an approximately 90’ x 10’ strip of the ROW as shown on the sketch attached and incorporated by reference herein (“ROW Strip”) for use as patios,; and WHEREAS, the use of the ROW Strip has not interfered with the East Spring Street roadway or the remaining sidewalk on the east side of East Spring Street; and WHEREAS, the Village wishes to discontinue the ROW Strip as a Village right-of-way and transfer ownership of the ROW Strip to 5590 Main Street LLC, the owner of 5590 Main Street; and WHEREAS, at the request of the Village, the Town of Amherst Assessor has calculated that the value of the ROW Strip is $12,000 (based on a per acre value for vacant land and comparable sales data); and WHEREAS, 5590 Main Street LLC has agreed to pay the price of $12,000 for the ROW Strip, which the Village has determined represents the fair market value of the property; and WHEREAS, the Village completed a Short Environmental Assessment Form (“EAF”) in connection with the proposed discontinuance and sale of the ROW Strip and has determined that such discontinuance and sale will not result in any significant adverse environmental impacts, for the reasons set forth in Parts 2 and 3 of the EAF, which is incorporated be reference herein; and WHEREAS, a duly noticed public hearing on the proposed discontinuance and sale of the ROW Strip was held on September 13, 2021; NOW, THEREFORE, BE IT RESOLVED, that the Village Board of Trustees hereby determines that it is no longer necessary to maintain the ROW Strip as Village right-of-way and is therefore hereby discontinued; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute, on behalf of the Village, a contract of sale of the ROW Strip to 5590 Main Street LLC, for a price of $12,000.00, along with any and all other necessary forms and documents to consummate such sale. ETU #2 WHEREAS, the Village Board desires to pursue funds opportunities to complete the Main Street Sidewalk Gap Project. WHEREAS, the Village Board desires to provide this type of facility to residents at the lowest possible cost to the Village and Village taxpayers, and WHEREAS, the Village Board desires to apply for financial assistance from the NYSDOT Transportation Alternative Program (TAP), and WHEREAS, the Village Board commits to providing the required local matching funds to insure the timely implementation of the proposed project. THEREFORE BE IT RESOLVED, that the Village Board authorizes and submits an application for the New York State Department of Transportation: 2021 Transportation Alternative Program funds for the Main Street Sidewalk Gap Project in an amount not to exceed $802,707 (80% of the total project cost of $1,003,384.00), and BE IT FURTHER RESOLVED, that upon approval of the application for financial assistance that the Village make available $200,677.00 (20%) in matching funds to satisfy the requirements of the funding program, and BE IT FURTHER RESOLVED, that the Village Board authorizes the Mayor to sign all documents and agreements related to the Transportation Alternative Program (TAP) application RESOLVED, that Deborah L. Rogers, as Mayor of the Village of Williamsville, is hereby authorized and directed to file an application for funds from the New York State Department of Transportation, Transportation Alternatives Program, in an amount no less than 20% of the approved funding and upon approval of said request to enter into and execute a project agreement with the State of New York for such financial assistance to the Village of Williamsville for the proposed Main Street Sidewalk Gap Project. TORRE #1 RESOLVED, that the Administrator is hereby authorized to advertise for a public hearing on Tuesday October 13, 2021 at 7:30pm to hear all those interested in discussing the reduction of the speed limit on Garrison Road in the Village of Williamsville.