City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York October 12, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting September 27, 2021 IV. Public Hearing(s) Reduction of Speed on Garrison Road V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize payroll and vouchers from 9/13/2021 to 10/5/2021 B. Deputy Mayor Etu- Report and Resolution(s) 1.) Approve the Abandonment of a portion of E. Spring St. right of way 2.) Approve Training requirement for HPC C. Trustee Hunt– Report and Resolution(s) D. Trustee Sherman – Report and Resolution(s) 1.) Appoint new member to the Meeting House Events Committee E. Trustee Torre– Report and Resolution(s) 1.) Authorize Mayor to sign the Solar Panel Project at DPW VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/06/2021 1  Meetings Schedule Village Board Liaisons (Updated 7/6/21) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Tree Board at 6:30pm Dept. 1st Mon. – Planning Board meeting at 7:30pm DEPUTY MAYOR ETU: Planning & Architectural Review 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Parks Committee, Historic Preservation Commission, 3rd Mon. – Environmental Advisory Council at 7:00pm Zoning Board of Appeals 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Mtg House Events Comm at 6:30pm( Mtg House) 3rd Tues. – Parks Committee at 7:15pm TRUSTEE SHERMAN: Meeting House Committee, Williamsville 4th Tues. – Historic Preservation Commission at 7:00pm Business Association, Tree Board, Youth & Rec., 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE HUNT: Erie County Energy, Glen Park Art Festival 4th Wed. – Village Co-op at 5:30pm in Aud Committee, Arts & Culture Committee, Beautification 1st Thur. – Traffic & Safety Committee at 6:30pm 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) October 2021 12 Village Board Work Session at 6:00pm 12 Village Board regular meeting at 7:30pm 12 Beautification Committee meeting at 6:30pm 14 Arts & Culture Committee meeting at 7:00pm 18 Environmental Committee meeting at 7:00pm 19 Parks Committee meeting at 7:15 19 Meeting House Events Committee at 6:30 20 Zoning Board Committee meeting at 7:00pm 25 Village Board Work Session at 6:00pm 25 Village Board regular meeting at 7:30pm 26 HPC Committee meeting at 7:00pm 26 Youth & Rec Committee meeting at 7:00pm 27 Village Co-op at 5:30pm November 2021 1 Tree Board Committee meeting at 6:30pm 1 Planning Board meeting at 7:30 (work session at 7:00pm) 2 Glen Park Joint Board meeting at 7:00pm Visit the Village website at 4 Traffic & Safety Committee meeting at 6:30pm www.walkablewilliamsville.com 8 Village Board Work Session at 6:00pm For Village information, news & events. 8 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville 9 Beautification Committee meeting at 6:30pm 11 Arts & Culture Committee meeting at 7:00pm 15 Environmental Committee meeting at 7:00pm 16 Parks Committee meeting at 7:15 16 Meeting House Events Committee at 6:30 (Mtg House) 17 Zoning Board Committee meeting at 7:00pm December 2021 2 Traffic & Safety Committee meeting at 7:00pm 6 Tree Board Committee meeting at 6:30pm 7 Glen Park Joint Board meeting at 7:00pm 9 Arts & Culture Committee meeting at 7:00pm 13 Village Board Work Session at 6:00pm 13 Village Board regular meeting at 7:30pm ROGERS #1 RESOLVED, that payroll and vouchers in the amount of $151,397.76 covering the period from 9/13/2021 – 10/5/2021 are hereby approved as follows: PAYROLL COVERING - 9/13/2021-9/26/2021 $ 49,497.20 VOUCHERS COVERING- 9/22/2021-10/5/2021 GENERAL FUND- $ 66,340.20 WATER FUND- $ 0.00 SEWER FUND- $ 2,211.49 GLEN PARK FUND- $ 4,714.53 TRUST & AGENCY FUND- $ 17,934.34 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 10,700.00 $ 101,900.56 GRAND TOTAL: $ 151,397.76 ETU #1 WHEREAS, The Village owns the right-of-way (“ROW”) along East Spring Street, a village street; and WHEREAS, a portion of the ROW has extended, and currently extends, beyond the traditional roadway to abut the building facades of two structures located on 5590 Main Street (S.B.L. #69.17-2-32) (commonly known as 5590 Main Street and 78 E. Spring Street) (“5590 Main Street”); and WHEREAS, pursuant to a license agreement dated May 2, 2016, the owner of 5590 Main Street, or its tenants, have occupied an approximately 90’ x 10’ strip of the ROW as shown on the sketch attached and incorporated by reference herein (“ROW Strip”) for use as patios,; and WHEREAS, the use of the ROW Strip has not interfered with the East Spring Street roadway or the remaining sidewalk on the east side of East Spring Street; and WHEREAS, the Village wishes to discontinue the ROW Strip as a Village right-of-way and transfer ownership of the ROW Strip to 5590 Main Street LLC, the owner of 5590 Main Street; and WHEREAS, at the request of the Village, the Town of Amherst Assessor has calculated that the value of the ROW Strip is $12,000 (based on a per acre value for vacant land and comparable sales data); and WHEREAS, 5590 Main Street LLC has agreed to pay the price of $12,000 for the ROW Strip, which the Village has determined represents the fair market value of the property; and WHEREAS, the Village completed a Short Environmental Assessment Form (“EAF”) in connection with the proposed discontinuance and sale of the ROW Strip and has determined that such discontinuance and sale will not result in any significant adverse environmental impacts, for the reasons set forth in Parts 2 and 3 of the EAF, which is incorporated be reference herein; and WHEREAS, a duly noticed public hearing on the proposed discontinuance and sale of the ROW Strip was held on September 13, 2021; NOW, THEREFORE, BE IT RESOLVED, that the Village Board of Trustees hereby determines that it is no longer necessary to maintain the ROW Strip as Village right-of-way and is therefore hereby discontinued; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute, on behalf of the Village, a contract of sale of the ROW Strip to 5590 Main Street LLC, for a price of $12,000.00, along with any and all other necessary forms and documents to consummate such sale. ETU #2: WHEREAS, the Village of Williamsville Historic Preservation Commission (“HPC”) are required by Section 47-4(h)(i) of the Village Code to complete four hours of training each year to more effectively carry out their duties (“Mandatory Training”); and WHEREAS, this Mandatory Training must be approved by the Board of Trustees; and WHEREAS, Town of Clarence Historic Preservation Commission, will have guest speaker, Mr. Paul McDonnell, President and board member of Campaign for Greater Buffalo History, Architecture and Culture present a progressive and activist agenda training seminar on Monday October 18, 2021; and WHEREAS, the Board of Trustees finds that attendance at such training will be of benefit to the members of the HPC; NOW THEREFORE BE IT RESOLVED, that the Village Board hereby approves the Paul McDonnell seminar offered by the Town of Clarence Historic Preservation Commission as qualifying Mandatory Training required by Section 47-4(h)(i), and certifies that any member of the HPC who attends said seminar shall have earned two hours of Mandatory Training for the October 18, 2021 training. SHERMAN #1 RESOLVED, that Elaine LaVigne of 54 Harvard Court, Williamsville, is hereby appointed to the Meeting House Committee until the end of the 2021-2022 official Village year. TORRE #1 WHEREAS, the Village of Williamsville has been designated as a Clean Energy Community by the New York State Energy Research and Development Authority (NYSERDA), and will be submitting an Energy Performance Contract with CIR Electrical Construction Corporation for the installation of solar panels on the Department of Public Works garage; WHEREAS, the Village of Williamsville will be receiving a Clear Energy Grant Incentive of $24,000 and a NY-Sun Incentive of $9,933 for the project; NOW, THEREFORE BE IT RESOLVED, that the Village Board of Trustees authorizes the contract as outlined above, and commits to a budgeted match of $31,985 for the project; BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to sign any and all paperwork associated with this project.