City Commission Agendas & Minutes

AGENDA The Island City Foundation, Inc. Tuesday, May 27, 2014 6:30 P.M. - Commission Chambers 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA a. Minutes of July 23, 2013 and November 12, 2013 b. Financial Report for October 1, 2013 through present (forthcoming) 4. UNFINISHED BUSINESS 5. NEW BUSINESS a. Motion to allocate $250 to SunServe b. Motion to accept a $1,000 donation to the Island City Foundation from the Stadnik family c. Motion relating to Wilton Manors Historical Society 6. REPORTS FROM THE EXECUTIVE DIRECTOR 7. REPORTS FROM THE BOARD OF DIRECTORS 8. ADJOURNMENT Page 1 of 1  MINUTES The Island City Foundation, Inc. Tuesday, July 23, 2013 6:55 P.M. - Commission Chambers CALL TO ORDER The meeting was called to order at 6:55 p.m. ROLL CALL Board Member Ted Galatis, Board Member Scott Newton, Board Member Tom Green, Vice President Julie Carson and President Gary Resnick were in attendance. Also present were Executive Director Joseph Gallegos, City Attorney Kerry Ezrol and City Clerk Kathryn Sims. UNFINISHED BUSINESS No unfinished business was given. CONSENT AGENDA Financial Report for Fiscal Year 2013 through July 22, 2013 Board Member Green moved to accept the financial report for fiscal year 2013 through July 22, 2013. Vice President Carson seconded the motion which prevailed by a unanimous roll call vote. NEW BUSINESS Annual Election of Officers and Executive Committee President – Mayor Resnick Vice President Secretary/Treasurer Board Members (2) Executive Director City Attorney Ezrol stated that the President position need not be appointed due to the Foundations’ by-laws that state that the City’s Mayor is automatically appointed as President. Board Member Green moved to retain Board Members Ted Galatis, Scott Newton and Tom Green and Vice President Julie Carson as the Executive Committee. Board Member Galatis seconded the motion which prevailed by a unanimous roll call vote. Page 1 of 2 Motion to approve a donation of $250 from Island City Foundation to Poverello for Annual Bowl-A-Thon President Resnick requested that the Island City Foundation approve a donation of $250 from the restricted funds donated to the Foundation by himself to Poverello for their Annual Bowl-A-Thon taking place on August 3, 2013. Vice President Carson moved to approve the donation of $250 from the funds previously restricted by Mayor Resnick to Poverello for the Annual Bowl-A-Thon. Board Member Newton seconded the motion which prevailed by a unanimous roll call vote. REPORTS FROM THE EXECUTIVE DIRECTOR No reports were made. REPORTS FROM THE BOARD OF DIRECTORS No reports were made. ADJOURNMENT The meeting adjourned at 7:00 p.m. Page 2 of 2  MINUTES The Island City Foundation, Inc. Tuesday, November 12, 2013 6:15 P.M. - Commission Chambers CALL TO ORDER The meeting was called to order at 6:15 p.m. ROLL CALL Board Member Ted Galatis, Board Member Scott Newton, Board Member Tom Green, Vice President Julie Carson and President Gary Resnick were in attendance. Also present were Executive Director Joseph Gallegos, City Attorney Kerry Ezrol and City Clerk Kathryn Sims. CONSENT AGENDA Financial Report for October 1, 2012 to September 30, 2013 Director Gallegos reviewed the financial report. Board Member Newton moved to approve the financial report for October 1, 2012 through September 30, 2013. Vice President Carson seconded the motion which prevailed by a unanimous roll call vote. NEW BUSINESS Discussion of a volunteer appreciation event, including obtaining sponsors and authorizing use of Conceptual Communications Mayor Resnick explained that he would like to have an event to show the City’s appreciation for its volunteers. He stated he would like to find local sponsors to help contribute to the event. Vice President Carson asked if the Island City Foundation should be involved or if it would be more appropriate for the City to do. Mayor Resnick responded by saying that it would be an appropriate event for the Foundation to hold and would give it some promotion. Vice President Carson stated that if it is an volunteer appreciation event she does not want to include a fundraiser for the Foundation. She also asked City Attorney Ezrol if donations could be accepted, to which he responded by saying so long as elected officials are not accepting donations could be accepted. He also suggested that solicitations disclosure could be completed if the Board would rather. There was a general consensus that a volunteer appreciation event should take place in the first quarter of year 2014. Page 1 of 2 Motion to approve transfer of $4,000.00 remaining unspent in the Wilton Manors Historical Society’s FY13 City budget line item to the Island City Foundation for the use of the Historical Society. The Historical Society intends to use this funding for improvements to the Carriage House at Richardson Historic Park. Commissioner Green moved to approve the transfer of $4,000 in the Wilton Manors Historical Society’s FY13 city budget line item to the Island City Foundation for the use of the Historical Society. Commissioner Newton seconded the motion which prevailed by a unanimous roll call vote. REPORTS FROM THE EXECUTIVE DIRECTOR No reports were made. REPORTS FROM THE BOARD OF DIRECTORS No reports were made. ADJOURNMENT The meeting adjourned at 6:36 p.m. Page 2 of 2  Wilton Manors Historical Society Friends of Richardson Historic Park and Nature Preserve 2020 Wilton Drive • Wilton Manors, Florida 33305 WMHS@WiltonManorsHistoricalSociety.org 954-617-5889 May 21, 2014 MEMORANDUM To: Board of Directors Island City Foundation From: Mary G. Ulm, President Subject: Willingham Carriage House Restoration/Re-Purposing Project The Wilton Manors Historical Society (WMHS) wishes to raise funds to help ensure completion of the restoration, re-purposing and public use of the mid-1920s Willingham Estate Carriage House at Richardson Historic Park and Nature Preserve. However, WMHS has not yet attained IRS 501(c)(3) charitable status. To facilitate fundraising and to better reflect the partnership between the City of Wilton Manors and WMHS, we respectfully request that the Island City Foundation (ICF) consider and approve the following by motion or resolution: 1. Acknowledge that the Willingham Carriage House Restoration/Re-Purposing Project (Carriage House Project) benefits the citizens of Wilton Manors, through, among other things, the “construction or restoration of public facilities”; and thus is an activity eligible for promotion and support by the ICF. 2. Authorize WMHS, as either a special committee or limited agent of the ICF, to solicit donations specifically for the Carriage House Project, in the name of, and to be remitted to, the Island City Foundation. 3. Authorize WMHS to submit invoices or reimbursement requests to the ICF Treasurer for goods and services procured by WMHS which are directly related to completion of the Carriage House Project. 4. Authorize the ICF Treasurer to review such requests and, if deemed to be appropriate expenditures, disburse payment from funds held on-account specifically for the Carriage House Project. Background: Through a Memorandum of Understanding with WMHS in 2011 and Addenda, the City of Wilton Manors has acknowledged the importance of moving forward with preserving the historic integrity of the Willingham Carriage House at Richardson Historic Park, while maximizing its functionality and usability as a venue for gatherings, both public and private; as well as other public purposes. In collaboration with Leisure Services, WMHS oversaw the initial architectural and structural design/review stage of the project. WMHS is also currently the principal manager of Phase 1 Page 1 of 4 construction. Phase 1 is expected to be completed in the next one-to-two months. That will include structural damage remediation, structural safety enhancements, a new concrete floor (including sub- slab electrical and plumbing rough-in) and three custom-built, historically-appropriate entry doors on the south side. All of that work is consistent with recommendations from our preservation architect and the County Historic Preservation Officer; and has, or will be, inspected and approved by the City’s Building Officials. The total contracted price for the original design work and Phase 1-construction, paid-for with various WMHS funds, will be approximately $47,000. That does not include the value of donated or highly-discounted vendor services and materials. Because of required change orders not anticipated during Phase 1 construction, WMHS will need to fairly immediately solicit financial contributions to cover a small Phase 1 shortfall upon its completion. While Phase 1 structurally stabilizes the Carriage House and prepares it for Phase 2 construction, it will have little or no functionality/usability as a public venue. Future fundraising needs: The attached renderings illustrate the vision for the completed and fully-functional Willingham Carriage House ground floor venue. Our preservation architect has collaborated with the City’s landscape architect to incorporate this vision into the Parks Master Plan. Recognizing competing priorities, WMHS and Leisure Services determined what was minimally necessary for the Willingham Carriage House to open to guests. Based on detailed estimates from our preservation professionals and craftsmen, Leisure Services and WMHS, respectively, have incorporated those items into their FY2014-2015 budget requests. However, even excluding the pavilion structure, there still remains a lengthy list of equipment, finish and installation items to make the venue fully-functional and rentable. WMHS is prepared to attempt to raise private donations for those items, should the ICF agree with the above request. We look forward to the Foundation’s positive response to this request. We will be happy to address any questions or concerns after our brief presentation at your May 27th meeting. Should any member of the Board of Directors like a tour of the facility before the meeting, please feel free to contact me. Attachments Cc: Joseph L. Gallegos, City Manager City of Wilton Manors Patrick Cann, Director City of Wilton Manors Leisure Services Page 2 of 4 Page 3 of 4 Page 4 of 4