Parks & Natural Resources Commission

Parks and Natural Resources Commission Meeting Agenda September 12, 2023 | 7 p.m. Ash North/South Conference Room City Hall, 8301 Valley Creek Road The September 12, Parks and Natural Resources Commission Meeting is taking place virtually and at Woodbury City Hall in the Ash North and South Conference Rooms. Members of the public may attend the meeting in-person and may also join the meeting using a computer, tablet or smartphone and accessing the virtual meeting link at woodburymn.gov/VirtualMeetings Watch the Live Meeting Public comments will be accepted during the meeting both in-person and virtually. Virtual questions should be submitted via the online Q&A feature within the virtual meeting link. Questions regarding the meeting will also be taken between the hours of 8:00 a.m. to 4:30 p.m., at 651-714-3583 or at RecOnline@woodburymn.gov. Questions received after 4:30 p.m., will be responded to in the next three to seven business days. 6:00 1. La Lake Park Tour (Gather at parking lot: 6655 Bailey Road) *Please note that all agenda times are estimates 7:00* 1. Call to Order 7:00 2. Open Forum 7:05 3. Approval of the Minutes – June 6, 2023 7:10 4. Community Development/Planning Update - Memorandum No. 23 – 24 7:30 5. Fee Assistance Policy – Memorandum No. 23 - 25 7:40 6. Refund and Cancellation Policy – Memorandum No. 23 – 26 7:50 7. Mid-year Budget Review – Memorandum No. 23 - 27 8:05 8. Hasenbank Park Public Art Update – Memorandum No. 23 - 28 8:15 9. Copper Hills Park Concept Plan Approval – Memorandum No. 23 - 29 8:20 10. Discussion Items 1 A. Current Projects – Status Update B. Central Park Project 1 Discussion and status updates are intended to be informational or of brief inquiry. More substantial discussion of matters under status updates and miscellaneous should be scheduled for a future agenda. Parks and Natural Resources Commission - Agenda September 12, 2023 Page 2 C. Environmental Stewardship Strategic Initiative 8:30 11. Council Report – Councilmember Morris 8:40 12. Announcements/Miscellaneous 8:45 13. Adjourn If a Commission member cannot attend this meeting, please contact Belinda Reed at 651-714-3584 or belinda.reed@woodburymn.gov at your earliest convenience. Thank you. The City of Woodbury is subject to Title II of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability by public entities. The City is committed to full implementation of the Act to our services, programs, and activities. Information regarding the provisions of the Americans with Disabilities Act is available from the City Administrator's office at 651- 714-3500. Auxiliary aids for disabled persons are available upon request at least 72 hours in advance of an event. Please call the ADA Coordinator, at 651-714-3500 (TDD 651-714-3568) to make arrangements.  City of Woodbury Woodbury City Hall 8301 Valley Creek Road Woodbury, MN 55125 651-714-3583 Minutes of Parks and Natural Resources Commission Regular Meeting Tuesday, June 6, 2023 Commission Members Present: Timothy Brewington, II, Anna Doherty, Charles Eckberg, Bruce Montgomery (Co-chair), Deborah Musser (Chair), Edward Myatt, Wallace Wadd, Noah Yehalashet Commission Member(s) Virtual: None Commission Member(s) Absent: None Councilmember: Kimberly Wilson Staff Present: Josh Kinney, Parks Planner Belinda Reed, Recording Secretary Reed Smidt, Recreation Manager Jennifer McLoughlin, Environmental Resources Mgr. Staff Virtual: Jodi Sauro, Parks and Recreation Coordinator Consultant: Ted Redmond, paleBLUEdot 1. Call to Order Chair Musser called the meeting to order at 7:00 p.m. 2. Open Forum In-person and virtual 3. Action Items A. May 2, 2023, Parks and Natural Resources Commission Meeting Minutes Chair Musser asked for the approval of the Minutes of the May 2, 2023, meeting of the Parks and Natural Resources Commission. Motion: Moved by Commissioner Myatt, seconded by Commissioner Eckberg, to approve the May 2, 2023, Parks and Natural Resources Commission Minutes. Vote: In favor All Against None Absent None Parks and Natural Resources Commission Minutes June 6, 2023 Page 2 4. Copper Hills Park Project Concept Plan Review – Memorandum No. 23 – 19 Ms. Okada noted that the Copper Hills Park project is included in the 2023 Park Dedication and Capital Improvement Plan (CIP) budget, with an appropriation for the project this year; however, the development occurred a little bit slower than originally anticipated and as a result the park project is now planned for implementation in 2024. Mr. Kinney shared the project location map, provided a review of the South of Dale Master Plan, the project concept and park schedule. The Copper Hills Park final concept is scheduled to be brought back for a final review by the PNRC, in the fall. The nearly 2 acre park location is a welcoming gateway nestled in between Dale Road and Radio Drive, near multi-family townhomes. Mr. Kinney noted the South of Dale Master Plan effort included a robust community engagement led by the city’s Community Development and Engineering Departments. The plan set a framework for another 3.2 miles of connectivity, with bike trail connections, a distribution of amenities to be complementary to one another, as well as to the greater city park system, and includes natural resources opportunities and storm water. Mr. Kinney identified various amenities that fit well in the Copper Hills Park space such as an athletic field, with open green space in the outfield, a playground for a wide spectrum of users, trees for shade, picnicking and if the budget allows, a small shelter. Also being reviewed is bump in parking to provide a few parking stalls. A possible park shelter amenity was discussed, which could be utilized by the park users as well as made available for reserving for exclusive use. Mr. Kinney noted, that depending on the cost estimates or if something significantly changes, this could be an alternate. A broader discussion ensued with regard to the general park planning process and how the entire city distribution of park amenities, is used to identify where the gaps are within the park system as new parks are being designed and built, including this park project. The distribution of nearby park system amenities such as those located at M Health Fairview Sports Center and Briarcroft Park, and/or being planned for other parks in the South of Dale Master Plan area, such as Glacial Valley Park and the Westwind development, were discussed. There was consensus among the Commission that the concept plan will serve the area well and move it forward for approval. 5. 2024 – 2028 Parks and Trails System Capital Improvement Projects Annual Review - No. 23 – 20 Ms. Okada noted that the draft 2024-2028 Capital Improvement Plan (CIP) was reviewed at the May 17, City Council workshop, with Council providing direction to staff for fine tuning the plan, prior to the City Council’s formal plan adoption scheduled at the June 28, 2023, City Council meeting. Ms. Okada noted that the CIP is a five-year planning document with no expenditure authorized until the capital project or equipment is placed in the annual budget for appropriation authorization. The Commissioners were encouraged to let staff know if there were any questions, or any projects they Parks and Natural Resources Commission Minutes June 6, 2023 Page 3 think are missing from the current draft plan, or identify items they would like to see evaluated or considered in a future CIP. A discussion ensued with regard to how the city identifies land for acquisition for possible future parkland development. Ms. Okada provided information on the undeveloped city-owned parcels of land, including land currently being leased out for farming, as well as a life estate parcel near the M Health Fairview Sports Center. It was noted that the Comprehensive Plan identifies priority parkland for future acquisition, whether it be for natural resource value or for the ultimate completion of the park system, and while park dedication will not support the ultimate buildout of the park system, the city has in the past partnered with Washington County to acquire property, as well as applied for grant funding. A discussion took place with regard to art in nature and incorporating art into the park system. Mr. Kinney noted that the city staff is working with the Watershed District on art and placemaking at Hasenbank Park. Commissioners mentioned they liked art and sculpture walks. A discussion ensued with regard to boating opportunities in the city. Staff noted that there is one drive-in boat ramp in Menomini Park for Battle Creek Lake and that walk-in opportunities are available at Powers Lake, Colby Lake and Carver Lake, for canoes and kayaks. With regard to snowmobiling opportunities, it was noted that Washington County maintains the Washington County Star Snowmobile Trail. 6. Park Naming Research and Recommendations for Review – Memorandum No. 23 – 21 Ms. Okada noted that the city hired 106 Group, as a consultant, to facilitate an exercise with the Park Lands and Recreational Facilities Naming Advisory Committee (Naming Committee) and staff, in considering naming parks in honor of Woodbury’s indigenous forefathers. Policy outlines that the Naming Committee makes recommendations to the City Council for consideration. Although the policy does not require any formal action from the PNRC, as part of the public process, having the PNRC review the recommendations for any concerns or glaring questions, is helpful. As part of the park naming convention process in new developments, research was conducted with outreach and tribal consultations and guidance sought, resulting in the park names presented for review. Staff reviewed the recent park naming process, along with the specific recommendations made by 106 Group and approved by the Park Lands and Recreational Facilities Naming Advisory Committee. • Arbor Ridge Development-Arbor Ridge Park • Brirarcroft Development-Discovery Park • Canvas/Dundalk Green Development-Conifer Glen Park • Copper Hills Development-Copper Hills Park According to the findings and connection with tribal leaders, parklands being named did not include any identifiable cultural significance in any of the four park spaces currently being named; however, the Battle Creek area in Woodbury is believed to have some cultural significance and has been identified as a priority acquisition in the city’s comprehensive plan. Staff noted this may be a future opportunity to work with tribal leaders to co-create a park space. Parks and Natural Resources Commission Minutes June 6, 2023 Page 4 Ms. Okada noted that the process going forward is to take the additional key findings and recommendations of 106 Group and review and update the current policy and continue to foster a relationship with the indigenous communities and identify opportunities to work collaboratively on future parkland parcels. A Commissioner shared that recently a local church went through a land acknowledgement process, including researching land ceded by the Dakota to the federal government in the mid-1800s. It was noted that Woodbury, originally was named “Red Rock,” which is considered a sacred name to the Dakota, suggesting that Woodbury write a land acknowledgement statement and continue work with the tribe(s). One Commissioner shared their disappointment that none of the current parks will be specifically named to honor the Dakota people. Mr. Kinney noted that the Woodbury Heritage Society is currently working on a history walk at Valley Creek Park, and that one theme is a respectful depiction of the ancestral use of the area land. A Commissioner suggested that an interpretive kiosk be used to provide information on how the land was used by the indigenous people. 7. Discussion Items 1 A. Current Projects – Status Update – Park Projects website page. Mr. Kinney noted that a number of projects are moving along nicely including the Colby Lake Park hockey rink replacement project, which is scheduled to begin after the 4th of July. B Central Park Renovation Project – Ms. Okada noted the project was awarded a $7.5m grant in funding support from the State of Minnesota. C. Environmental Stewardship Strategic Initiative Update – Ms. Jennifer McLoughlin and Mr. Red Redmond joined the meeting virtually. Ms. McLoughlin described what is being planned for the project kick-off at the July PNRC workshop. Prior to the July workshop, the PNRC will be asked for their feedback to help aid in the development of the online community survey. Mr. Redmond noted that that there will be 2 phases with each phase consisting of 4 primary components: online surveys, community engagement meetings, support for pop-up events and equity listening sessions with partners connecting with underrepresented populations. For the online survey in Phase 1, input will be sought from the PNRC in shaping the plan. Mr. Redmond will provide the Commissioners with a link with four questions to capture their input. 1. Are there outcomes you would ideally like to see supported by this survey? 2. Are there any broad environmental stewardship topic sectors you would like to understand the level of community support for? 3. Do you have any questions you would suggest be considered for the survey? 1 Discussion and updates are intended to be informational or of brief inquiry. More substantial discussion of matter under status updates and miscellaneous should be scheduled for a future agenda. Parks and Natural Resources Commission Minutes June 6, 2023 Page 5 4. Do you have any other thoughts on how the survey might help or support the Commission work? The Commission was asked to complete the survey by the end of day Friday, June 16. Mr. Redmond noted that upon receipt of the PNRC survey input, a draft survey will be developed, and presented to the PNRC at the July workshop for review, with the final survey available to the residents in order to capture their thoughts and priorities with regard to environmental stewardship. The goal is to make the survey available to the community for as long a period as possible; July through December, followed by Phase 2, the drafting of an environmental plan for input in the fall of 2024. 8. Monthly Update – Memorandum No. 23 – 22 Ms. Okada noted the Monthly Update continues to highlight the various division activities. 9. Council Report – Councilmember Wilson Councilmember Wilson noted upcoming Council meetings: Council workshops (consent agenda followed by workshops on June 14, and 21, both starting at 6:30 p.m.; and Council meeting on June 28, at 7 p.m. Councilmember Wilson also highlighted the City Council and Planning Commission joint workshop meeting scheduled for September 18, as well as the Parks and Recreation summer movie series “Starlight Cinema,” which begins at 7 p.m., on Thursday, June 15, in Ojibway Park. 10. Announcements/Miscellaneous • Volunteer opportunity to help plant a raingarden at City Hall on June 7, 5-7 p.m. • Reminder for the PNRC to complete the paleBLUEdot survey by Friday, June 16. • Woodbury’s annual Fourth of July Hometown Celebration at M Health Fairview Sports Center with festivities starting at 5:30 p.m., with fireworks display at 10 p.m. • Ms. Okada noted that the PNRC July 11, meeting will be a facilitated workshop, held at the Ojibway Park building with agenda and directions to follow. • City updated its lawn watering policy to allow watering two days per week. Information is available on the city website. 11. Adjournment The meeting adjourned at 8:50 p.m. Respectfully submitted, ________________________________ Belinda Reed Administrative Assistant Approved by the Parks and Natural Resources Commission on September 12, 2023.  City of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 – 24 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Community Development/Planning Update Staff has prepared its annual update to review current and upcoming development projects with the Parks and Natural Resources Commission (PNRC). The presentation will provide information on current development within the community and will provide initial identification of future growth areas highlighting park, trail and open spaces in each area. Respectfully submitted, /s/ Eric Searles Assistant Community Development Director/City Planner  City of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 – 25 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Council Directive - Fee Assistance Policy The City of Woodbury’s Fee Assistance Policy was originally approved January 1, 2001, and subsequently revised in 2012, 2014, 2015, 2017, and most recently updated in March 2019. The policy is updated periodically to make minor changes or clarifications. As part of the current policy, recreation program financial assistance is available to current Woodbury residents who are eligible for free or reduced lunches, or meet income limitations. Financial assistance for recreation programs is available for programs with a fee of $10 or more and some programs may be excluded. There is a $150 annual limit of fee assistance for each eligible applicant. In 2022, fifteen (15) households applied fee assistance, for a total of $2,128 deferred program fees for an average of $112/per person. At the end of August 2023, there are 11 households receiving financial support through the fee assistance program. The current Fee Assistance Policy provides a simpler application form, easier process and a larger group of qualifying applicants, the ability to participate in Parks and Recreation programs and events. The addition in 2019, of the free and reduced lunch option opened the Fee Assistance Policy to more residents and made it easier for residents to apply, by simply submitting a short application and their household’s free and reduced lunch qualification letter from their school district. During the 2023 Minnesota State Legislative session, a new state law was adopted on July 1, which now provides free lunch and breakfast to all the state's K-12 students, regardless of household income. With the new law in effect, the City’s fee assistance policy is now outdated and needs to be updated. Proposed revisions to the Fee Assistance Policy: • Remove the free and reduced school lunch language from the policy; • Determine an applicant’s eligibility using the sliding scale calculated off of the median income level for the Minneapolis/St. Paul area, based upon statistical information supplied by the Department of Housing and Urban Development (HUD) annually, and the first page of the applicant’s most recently filed federal tax return; • Keep the application form as simple and easy to understand as possible; and • Fee assistance requests for special circumstances or seasons of hardships will continue to be reviewed and evaluated by the Parks and Recreation Director. Recommendation Staff is requesting the Commission engage in the presentation, consider the information presented, and provide feedback related to the recommendations for updating the fee assistance policy for City Council consideration. Parks and Natural Resources Commission Memorandum 23 – 25 September 12, 2023 Page | 2 Respectfully submitted, /s/ Reed Smidt Recreation Manager Attachment: Current CD-PKREC-7.2 Fee Assistance Policy  City of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 – 26 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Administrative Directive - Refund and Cancellation Policy Update The Refund and Cancellation Policy has been established to address requests for refunds and/or cancellations received by the Parks and Recreation Department each year. The requests pertain to recreation programs and specials events, park building and shelter reservations, and Central Park rental space reservations. The City of Woodbury’s Refund and Cancellation Policy was originally approved October 1, 2010, and most recently revised in September 2013. The policy is reviewed and updated periodically to make minor changes or clarifications. Staff will provide additional information related to the proposed changes and engage the commission in a discussion for further consideration of these policy updates. The following changes are being considered as part of the policy updates: • Removal of the option to provide a household with a program credit. • Change the timeframe participants may cancel a current registration from ten (10) business days to fourteen (14) days or more prior to the start of the program. • Change the timeframe required for individual facility reservation cancellations from thirty (30) days’ notice to forty-five (45) days’ notice. • Add the following language: “Refunds will be transacted in the same form of payment in which the original transaction was processed, providing the refund is within six (6) months of the original transaction, and a facility sales receipt will be emailed to you. Beyond six (6) months, refunds will be processed via check from the City of Woodbury.” • Consider adding specific information related to cancelations at Eagle Valley Golf Course and Sports Center to the policy. Recommendation Staff is requesting the Commission engage in the presentation, consider the information presented, and provide feedback related to the Refund and Cancellation Policy. Respectfully submitted, /s/ Reed Smidt Recreation Manager Attachment: Current AD-PKREC-6.2 Refund and Cancellation Policy  City of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 – 27 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Mid-year Budget and Financial Review Staff will present the mid-year budget and operational analysis for each division in the Parks and Recreation Department, Recreation, Eagle Valley Golf Course and M Health Fairview Sports Center. This will be an informational update for the commission members, with no action required. Notably, all three divisions are showing highly favorable performances thus far in 2023, (through July) and if this trajectory continues, each the department is poised to successfully attain all budgetary objectives. Below are key highlights from the progress of each respective division so far in 2023. Recreation: • Revenue through July is $808,503, approximately $100,000 above 2022 revenue of $709,868. • Expenditures through July, 57.6 percent of budgeted expenditures; compared to 56.1 percent in 2022, during the same period. • Lookout Ridge Indoor Playground is outperforming 2022 statistics. • Several new programs have been introduced this year including additional adaptive programs, pickleball tournaments, and fencing program. The popular Camp Carver program was expanded to allow for additional participation, accommodating participants that would previously have been waitlisted. • The East Metro Miracle League Music Exploration class was highlighted by Fox 9 News in January 2023. It is one of many new adaptive programs introduced this year, along with others such as Crafts and Social hour, Yard Games, music lessons and Dynamic Day Camp. • Pickleball continues to increase in popularity. Recreation was able to expand the club program, adding a social, non-competitive group at Pioneer Park. Recreation staff also hosted the first Parks and Recreation sponsored tournament in June, at Shawnee Park. • Community garden plots, in conjunction with Woodbury Thrives, are at capacity with all 48 plots being used by Woodbury residents. This in an increase from the 16 plots hosted in 2022. • Park shelters and building rentals continue to be extremely popular and well used, with most every weekend reserved during the spring, summer and fall seasons. • Out of 588 activity sections offered through July 2023, 267 or 45 percent were at maximum participation. • Adult volleyball, softball and yard games teams are at or near maximum participation in 2023, with 43, 48 and 16 teams respectively. Eagle Valley Golf Course: • Operating revenue is $1,502,960 through July 2023, compared to $1,356,484 through July 2022. • Operating expenditures through July are $381,983, compared to $346,964 through July 2022. • April 12, 2023, marked the opening day for 2023. Parks and Natural Resources Commission Memorandum 23 – 27 September 12, 2023 Page 2 of 2 • In May 2023, 7,000 rounds were recorded for the first time ever. This was only to be outdone in June 2023, with another new record, hosting 7,947 rounds. • Eagle Club sales recorded an all-time high with 819 patron members in in 2023. This is 74 more than the previous high of 745 from 2022. • Rounds played through July are comparable to 2022, with sales of range buckets significantly higher. • All summer golf programs including adult lessons are at capacity. M Health Fairview Sports Center: • Operating revenue is $1,007,263 through July 2023, compared to $884,316 through July 2022. • Operating expenditures are $455,930, compared to $437,195 for same period in 2022. • Through July, over 3,000 additional visits recorded for the open walk/run program, compared to the same period in 2022. • In May, the sports center hosted several events, including a major hockey tournament, a home show, a craft show, and the bi-annual Just Between Friends consignment sale, which drew in over 5,000 shoppers. • Food Service sales through July, are well ahead of the same period in 2022. • Due to construction projects on the high school turf, additional use by both East Ridge and Woodbury High School sports teams are keeping the field house very busy this summer. • Overall, approximately 20,000 additional visits have occurred at the sports center in 2023, compared to the same period in 2022. Respectfully submitted, /s/ Jodi Sauro Parks and Recreation Coordinator  City Of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 - 28 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Hasenbank Park Public Art Update Hasenbank Update In recent years, the City has partnered with South Washington Watershed District (SWWD) on planning, design, and construction of regional stormwater best management practices (BMPs). One project is the Hasenbank Woods Storm Water Project, located off St Johns Drive, which was presented to the PNRC in December of 2022, and March of 2023. Project bidding has been completed and construction began in August. Currently staff is working with public artists to create an immersive experience for park visitor’s illustrating the parks purpose though public art installations. Public Art Progress Update: The planned art installations aim to creatively depict the workings of water within the landscape, ranging from natural elements to the constructed conveyance systems (pipes). The overarching themes of these installations revolve around showcasing the relationship between water and the landscape, highlighting the management of water through pipe and pump networks, and demonstrating the pivotal role these systems play in regulating water flow rates and filtering out pollutants. Visitors will be able to interact with artful elements that depict how pumps and filtration systems work, emphasizing their role in safeguarding our water resources. Project Overview: The public art installations for "Water Works Park" are strategically designed to educate and engage visitors about the interplay between water and the environment. By seamlessly blending artistic expression with educational content, these installations aim to foster a deeper appreciation for the critical systems that ensure the availability of clean water to our community. Themes and Concepts: Project themes include the depiction of trees, and tree roots as pipe structures, the integration of water flow paths into park pathways, and the strategic placement of stepping stones to represent key water levels in relation to the park's storm water capture and filtration capacity before entering Powers Lake. The installations are grouped into distinct themes that allow visitors to explore different aspects of water management, or how “Water Works” as follows: Root and Tree Structures: Visually engaging above grade sculptural representations of 1. A tree trunk and branch network depicted using pipes and 2. A large scale prairie plant (purple cone flower) lofted atop its roots depicted as a pipe network. These structures will not only celebrate the beauty of natural vegetation where they are placed but also convey the essential role of roots in water absorption, soil stabilization, and the overall health of the ecosystem. Both sculptural elements are planned to be +/- 15’ tall and placed in the park. Water Flow Path Integration: The pathway from Fish Lake to the south park entrance will feature an artistic representation of the water flow path to provide visitors with an experience of water's journey through the landscape, from its entry points to its eventual exit into Powers Lake. By integrating the water flow path into the very pathways visitors walk on, the intent is to enhance their understanding of the park's water management Parks and Natural Resources Commission Memorandum 23 – 28 September 12, 2023 Page | 2 systems. The water flow path illustration will be a pattern/color applied to the walking path surfaces accompanied by informational signage. Stepping Stones and Water Levels: Stepping stones will be thoughtfully placed to depict key water levels within the park's storm water management system. As visitors traverse these stones, they will gain a deeper understanding of water volumes associated with the park basin design telling the story of the vital process of capturing and filtering storm water before it reaches Powers Lake. The stones are planned to be inscribed with water volume and elevation information. This tactile experience will serve to further underscore the significance of sustainable water management practices. The stones are planned to depict a large gears suggestive of the theme “Water Works.” Progress Update: Currently, the project is progressing according to the established timeline. Over the next month, the focus will shift toward the fabrication and installation phase. Collaborative efforts between artists, engineers, and city officials will ensure that each installation accurately reflects the intended themes and educational objectives. Conclusion: The "Water Works" public art installations represent a unique opportunity to blend artistic creativity with environmental education. By showcasing the intricate relationships between water and the landscape, and highlighting the importance of water management systems, these installations will serve as a testament to our commitment to both artistic expression and sustainable resource management. Respectfully submitted, /s/ Josh Kinney Parks Planner  City of Woodbury Parks and Recreation Department Parks and Natural Resources Commission Memorandum 23 – 29 September 12, 2023 Parks and Natural Resources Commission Members: Subject: Copper Hills Park Concept Plan Approval The concept plan, was previously reviewed at the June 6, 2023, Parks and Natural Resources Commission meeting, with no changes to the concept plan suggested. Recommendation Staff recommends the Parks and Natural Resources Commission approve the concept plan for Copper Hills Park project, as presented. Respectfully submitted, /s/ Josh Kinney Parks Planner Attachment: Copper Hills Park Concept Plan Parks and Natural Resources Commission Memorandum 23 – 27 September 12, 2023 Page 2 of 2  City of Woodbury Capital Improvement Plan 2024 – 2028 PNRC Review June 6, 2023 Things to think about for future CIP Projects Priority-Year • Need • Prioritization over • Location other projects • Scope/scale • Too soon, Too late • Cost • Initiative, goal, plan Capital Improvement Plan 2024-2028 Guide to the CIP 1) Introduction 2) Summary Reports 3) Department Reports 4) Appendix Capital Improvement Plan 2024-2028 • 5-Year Plan of priorities, timeframes and financing • Projects will be further refined and updated • 2024 projects will adjusted as necessary for 2024 Budget  Capital Improvement Plan 2024-2028 • CIP is not an appropriation • Appropriation occurs with budget adoption or individual Council actions • CIP Threshold = Exceeds $10,000, Useful life of at least one year Page 3  Capital Improvement Plan 2024-2028 What’s Not Included • Public Safety Records • Liberty Park and Sport Management System Center Park (RMS) Development • Renewable Energy • Park Land Acquisition Systems • Public Art and Placemaking Page 5  CIP Project Category $250,000,000 $200,000,000 $193,950,000 $150,000,000 $126,935,000 $100,000,000 $62,840,000 $62,200,000 $52,530,000 $50,000,000 $22,795,000 $6,455,000 $0 Public Facilities Fleet and Roads Parks & Trails Utility Developer Driven Water Treatment Equipment Infrastructure Infrastucture Implementation Page 15 Current CIP Requests  Major Fund Balances – Year End 2028 $14,000,000 $12,452,500 $12,000,000 $11,635,000 $10,000,000 $8,882,500 $8,000,000 $6,000,000 $3,902,000 $4,215,000 $4,000,000 $3,249,000 $2,000,000 $1,225,000 $1,575,000 $0 -$2,000,000 -$4,000,000 -$2,640,000 -$3,265,000 -$6,000,000 Capital Central MSA Const Parks & Trails Park Phase I & II Storm Water Street Trunk Water Water & Improvement District Fund Replacement Dedication Major Utility Recon/Maint & Sanitary Sewer Utility Fund Fund Roadway Note: Several projects listed as TBD with $0 expenditures.  Community Investment Fund • Beginning = • State of MN Bonding pending; therefore $1,720,000 debt issuance pending • Ending = $585,000 • $1.5 million to Central Park • Maintaining approximate $500,000 year 2025+ Page 20  Park Dedication Fund • Beginning = • Park Dedication Fees – Primary revenue $4,110,000 source; not sufficient • Ending = $1,225,000 • Projects notably adjusted to meet fund balance • New – Potential Supplemental Property Tax ($0) Page 24  Parks & Trails Replacement Fund • Beginning = • Successfully addressing previously $2,220,000 unfunded liability • Ending = $3,902,000 • $730,000 Property Tax Levy (Increasing 4%/year) • Franchise Fees (increased based on actuals and growth) Page 25  Park Buildings Central Park Project $33.6 M 2024 2025 Page 50  Park Development La Lake – Design and Construction $775,000 $570,000 $2.6 M Design & Grant South Area North Area Acceptance Construction Construction 2024 2025 2026 2027 2028 Page 50  Park Development Dale Road Community Park Nature Park Trailhead Glacial Valley Page 50 South of Dale Master Plan – Design and Construction  Park Development Community Park- South of Dale $150,000 Community Park- Phase 1 $1.0 M Glacial Valley $ 60,000 Glacial Valley $600,000 Nature Park Trailhead $ 30,000 Nature Park Trailhead $100,000 Community Park- Phase 2 $1.0 M Design Construction Construction 2024 2025 2026 2027 2028 Page 50 South of Dale Master Plan – Design and Construction  Park Development Highcroft North Trail Powers Lake Connection Connection (SWWD) $40,000 $800,000 2024 2025 2026 2027 2028 Page 50  Eagle Valley Golf Course Maintenance Equipment $ 85,000 Parking Lot Reconstruction $420,000 2024 2025 2026 2027 2028 Page 55  Eagle Valley Golf Course Maintenance Equipment $160,000 On-Course Bathroom $ 80,000 2024 2025 2026 2027 2028 Page 55  Eagle Valley Golf Course Maintenance Equipment $115,000 Golf Cart Fleet $300,000 Clubhouse Needs Assessment $ 75,000 Maintenance Equipment $110,000 2024 2025 2026 2027 2028 Page 55  Sports Center Ice Arena Improvements $130,000 Furniture/Fixtures/Equipment $ 80,000 Lobby Improvements $ 50,000 2024 2025 2025 2026 2027 Page 59  Sports Center Ice Arena Improvements $130,000 2024 2025 2025 2026 2027 Page 59  Sports Center Ice Arena Improvements $145,000 Lobby Improvements $100,000 2024 2025 2026 2027 2028 Page 59  Sports Center Zamboni Replacement $210,000 Turf Replacement $900,000 Ice Arena Improvements $60,000 Needs Assessment $100,000 2024 2025 2026 2027 2028 Page 59  Public Works – Irrigation, Fields and Landscaping Landscaping Replacement $165,000 Fields * $180,000 Irrigation Replacement * $2.7 M 2024 2025 2026 2027 2028 Page 64 * Partially funded through Parks & Trails Replacement Fund  Public Works – Park Buildings, Stairs & Parking Lots Park Buildings/Restrooms $285,000 Buildings/Shelters * $70,000 Andy’s Bark Park Stairs & Boardwalks * $835,000 $100,000 2024 2025 2026 2027 2028 Pages 64-65 * Funded through Parks & Trails Replacement Fund  Public Works – Parks Replacement Playgrounds * $455,000 Courts * $1.6 M Parking Lots * $825,000 Ballfield Fencing * $390,000 Trail Replacement * $1.5 M 2024 2025 2026 2027 2028 Pages 64-65 * Funded through Parks & Trails Replacement Fund  Engineering – New Trails Woodlane Dr. – Valley Creek to Guider Dr $650,000 Pedestrian & Bike Interconnectivity Improvements I-94 Tax Abatement Corridor $1.7 M Valley Creek Road Trail Underpass to Dancing Waters Parkway $1.5 M 2024 2025 2026 2027 2028 Pages 77-78 Things to think about for future CIP Projects Priority-Year • Need • Prioritization over • Location other projects • Scope/scale • Too soon, Too late • Cost • Initiative, goal, plan  Park Naming Recommendations June 6, 2023 Park Locations Naming Advisory Committee Considerations • Natural, geological or other features Priority 1 • Adjacent neighborhood or development • Location or street name • Historical ownership, usage of parcel or as a condition of acquisition Priority 2 • Honor people group, adjacent to school • Based on public comment or suggestions Priority 3 • Only under unique circumstances will consideration be given to names of individuals and/or organized groups, associations or businesses.  Park Name Recommendations Park Naming Advisory Committee Development Notable Features Recommended Name Within the Arbor Ridge development, features Arbor Ridge Development include playground, picnicking, trees to Arbor Ridge Park complement existing pedestrian trail The watershed for the entire City of Woodbury drains through here to the St Croix River. Includes Briarcroft Development Discovery Park field, trails, playground, basketball and tennis/pickleball Rolling landscape with small hills, valleys and ridges; the park is on a small rise with land Canvas/Dundalk Green Development dropping down on all sides, Glen is a narrow Conifer Glen Park valley. Street is Conifer Pass. Close to multi-family housing development meant to serve a welcoming gateway to that community. Park will host a ball field, ½ court Copper Hills Development Copper Hills Park basketball, playground, benches, picnic tables, trail connections  Copper Hills Project Review June 6, 2023 Parks and Natural Resources Commission Meeting  Presentation Outline 1. Project Location 2. South of Dale Masterplan 3. Project Concept 4. Schedule Project Location Map Copper Hills  South of Dale Masterplan South of Dale Masterplan 2021 was used as the basis for the Copper Hills concept plan: • creates the framework for a connected Copper Hills greenway corridor and series of parks from Glacial Radio Drive to Glacial Valley Basin (CDP-85) Valley Basin • placed to closely serve the multi-family housing units • creates a welcoming gateway to the development • Amenity selection compliments the greater Citywide park and trail system Park Concept Summary of system needs identified that will fit well in the Park space: • softball field with a grass open play field • half-court basketball • trail connections to the different parts of the development and system • trees for shade throughout the space • benches, picnic tables • shelter (as a secondary priority) • playground opportunities for children ages 2- 5, 5 -12,  Schedule • July 13, 2021 - South of Dale Master Plan reviewed by PNRC • September 29, 2021 - South of Dale Master Plan approved by Council,(with a robust process) • September 6, 2022 - Park project introduced to Parks and Natural Resources Commission (PNRC) • June 6, 2023 - Concept presented to PNRC • Fall 2023 - Concept Approval • Winter 2024 - Project Bidding • Summer 2024 – Project construction Discussion - QUESTIONS - THANK YOU City of Woodbury Environmental Stewardship Plan PNRC Commission Meeting 6/6/23 Agenda Project Kick Off Community Engagement Big-Picture PNRC Input on Survey Agenda Project Kick Off We’ll be back next month! • Overview of the project • Project approach • Opportunities for direct PNRC participation • Community engagement • Q+A / Discussion Community Engagement Big Picture Two Phases: Phase 1 – Pre-Planning July – Dec 2023+ Phase 2 – Draft Plan Input Fall of 2024 Key components of each: Online Surveys Community Engagement Meetings Support for “pop-up” Event Presence Equity Listening Sessions PNRC Input On Survey Online Survey – Phase 1 Intent: To collect broad input from community members to help shape the Environmental Stewardship Plan. Ideally, the questions posed, and the structure of response options should help the planning effort and illustrate the level of support for topic sectors or aspects of the final Environmental Stewardship Plan. Target audience: As many community members from as diverse of a background as possible PNRC Input On Survey Online Survey – Phase 1 Output: When complete, paleBLUEdot will summarize survey findings in a Summary Report and share with PNRC, City Staff, and Planning Team. PNRC Input On Survey Initial questions for PNRC to help form the survey: (Looking for input by end of the day June 16th): 1. Are there outcomes you would ideally like to see supported by this survey? 2. Are there any broad Environmental Stewardship topic sectors you would like to understand the level of community support for? (i.e “water quality and conservation”, “native vegetation and tree canopy”, “low impact development”, “Energy Conservation”, “Renewable Energy”. “Greenhouse Gas Emissions reduction”, etc.) 3. Do you have any questions you would suggest be considered for the survey? 4. Do you have any other thoughts on how the survey might help or support the Commission’s work? PNRC Input On Survey Initial questions for PNRC to help form the survey: (Looking for input by end of the day June 16th): 1. Are there outcomes you would ideally like to see supported by this survey? Please give your input by June 16 th in a shared document 2. Are there any broad Environmental Stewardship topic sectors you here:would like to understand the level of community support for? (i.e “water quality and conservation”, “native vegetation and tree https://docs.google.com/document/d/1PcLmZH2nrEB1NQkkVI canopy”, “low impact development”, “Energy Conservation”, “Renewable Energy”. “Greenhouse Gas Emissions reduction”, kKoTk_24eB7wYPmb_JbbBhNrc/edit?usp=sharing etc.) 3. Do you have any questions you would suggest be considered for the survey? 4. Do you have any other thoughts on how the survey might help or support the Commission’s work?