City Council

Yukon City Council Minutes January 5, 2021 The Yukon City Council met in regular session on January 5, 2021 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Woody Burpo, Family Church Yukon The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Asst. City Manager Roger Rinehart, City Attorney Mitch Hort, Development Services Dir. Robbie Williams, City Engineer John Corn, Police Chief Cindi Shivers, HR Director Philip Merry, City Treasurer Shawn Vogt, Fire Chief Jason Beal, Deputy City Clerk Arnold Adams, Public Works Director Jerome Brown, IT Gary Miller Presentations and Proclamations Mayor Selby congratulated Maxine Brockhaus on her 100th birthday and awarded her the Yukon' s Best Centennial Award. Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 15, 2020 B) Payment of material claims in the amount of $ 14, 467. 38 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of December 15, 2020; payment of material claims in the amount of $ 14, 467. 38, was made by Trustee Wootton and seconded by Trustee Yanda. The vote: AYES: Yanda, Selby, Wootton, Cacini, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn YMA and Reconvene as as Yukon City Council) City Council Minutes - January 5, 2021 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of December 15, 2020 B) The minutes of the special meeting of December 22, 2020 C) Payment of material claims in the amount of $ 664, 785. 44 D) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade E) The appointment of Gary E. Miller to the board of the Spanish Cove Housing Authority, for the remainder of the term for Office # 1 expiring May 31, 2022, as recommended by the Nominating Committee F) The re- appointment of Leslie Soulen to the board of the Spanish Cove Housing Authority, for the term for Office # 3 expiring May 31, 2026, as recommended by the Nominating Committee G) Accepting Oklahoma Department of Environmental Quality Permit No. WL000009200628 for the construction of approximately 10 linear feet of six ( 6) inch and 380 linear feet of eight ( 8) inch water lines and appurtenances to serve the Legacy Lakes Phase 2 Water Line Extension Project, Canadian County, Oklahoma H) Accepting Oklahoma Department of Environmental Quality Permit No. SL000009200627 for the construction of approximately 360 linear feet of eight 8) inch sewer lines and appurtenances to serve the Legacy Lakes Phase 2 Sewer Line Extension Project, Canadian County, Oklahoma I) Setting the date for the next regular Council meeting for January 19, 2021, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket consisting of the minutes of the regular meeting of December 15, 2020; the minutes of the special meeting of December 22, 2020; payment of material claims in the amount of $ 664, 785. 44; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; the appointment of Gary E. Miller to the board of the Spanish Cove Housing Authority, for the remainder of the term for Office # 1 expiring May 31 , 2022, as recommended by the Nominating Committee; the re- appointment of Leslie Soulen to the board of the Spanish Cove Housing Authority, for the term for Office # 3 expiring May 31 , 2026, as recommended by the Nominating Committee; accepting Oklahoma Department of Environmental Quality Permit No. WL000009200628 for the construction of approximately 10 linear feet of six ( 6) inch and 380 linear feet of eight 8) inch water lines and appurtenances to serve the Legacy Lakes Phase 2 Water Line Extension Project, Canadian County, Oklahoma; accepting Oklahoma Department of Environmental Quality Permit No. SL000009200627 for the construction of approximately 360 linear feet of eight ( 8) inch sewer lines and appurtenances to serve the Legacy Lakes Phase 2 Sewer Line Extension Project, Canadian County, Oklahoma; setting the date for the next regular Council meeting for January 19, 2021 , 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Cacini, Wootton, Selby, Gilliland, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. City Council Minutes - January 5, 2021 Page 3 3. Consider approving the expenditure of funds not to exceed $61, 631. 00, to Brewer Construction Oklahoma, for the Infiltration Study Turtle Creek Drainage Area to include sanitary sewer inspection and survey, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the City Engineer The motion to postpone Item # 3, was made by Council Member Wootton and seconded by Council Member Gilliland. Council Member Wootton would like to postpone Item # 3 so the new City Manager can review. The vote: AYES: Selby, Cacini, Wootton, Gilliland NAYS: Yanda VOTE: 4- 1 MOTION CARRIED 4. Consider approving the expenditure of funds in an amount not to exceed of 842, 027. 60, to Brewer Construction Oklahoma, for the reconstruction of 11th Street from the North approach of the North Canadian bridge to W. Wilshire Blvd; and 11th Street from W. Main Street to the South side of the Union Pacific Railroad right- of- way, using the 2020 Concrete and Asphalt Paving w/ Drainage, Water and Sewer contract ( based on the equivalent of the 2017 Concrete and Asphalt Paving, Drainage, Water and Sewer Contract) The motion to postpone Item # 4, was made by Council Member Wootton and seconded by Council Member Gilliland. Council Member Wootton would like to postpone Item # 3 so the new City Manager can review. Council Member Yanda stated Tammy is already involved. Council Member Gilliland confirmed the road construction locations with Mr. Hort. The vote: AYES: Gilliland, Selby, Wootton NAYS: Cacini, Yanda VOTE: 3- 2 MOTION CARRIED 5. Consider approving the Deviation to the Planned Unit Development (PUD) for Stone Mill Phase 4, to amend garage front setback from 25 feet to 20 feet, located west of Yukon Parkway within the Stone Mill residential development, with a condition, as recommended by the Planning Commission The motion to approve the Deviation to the Planned Unit Development ( PUD) for Stone Mill Phase 4, to amend garage front setback from 25 feet to 20 feet, located west of Yukon Parkway within the Stone Mill residential development, with a condition, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Cacini. Council Member Gilliland asked if there were any concerns. Mayor Selby stated she did not receive concerns from citizens. The vote: AYES: Yanda, Cacini, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 5, 2021 Page 4 6. Consider approving the Final RePlat of Legacy Lakes, a Subdivision of part of the Northeast Quarter ( NE1/ 4) , Section 28, Township Twelve North ( T12N), Range Five West ( R5W), Indian Meridian, an addition to the City of Yukon, Canadian County, Oklahoma, as recommended by the Planning Commission The motion to approve the Final RePlat of Legacy Lakes, a Subdivision of part of the Northeast Quarter ( NE1/ 4) , Section 28, Township Twelve North ( T12N), Range Five West R5W), Indian Meridian, an addition to the City of Yukon, Canadian County, Oklahoma, as recommended by the Planning Commission, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Selby, Yanda, Cacini, Gilliland, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider a motion to recess as Yukon City Council and convene into Executive Session, for discussing the hiring of a City Manager, as provided for in 25 OS 2003, Section 307 ( B) ( 1) The motion to recess as Yukon City Council and convene into Executive Session, for discussing the hiring of a City Manager, as provided for in 25 OS 2003, Section 307 ( B) 1 ), was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Yanda, Selby, Gilliland, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council The motion to adjourn from Executive Session and reconvene as Yukon City Council, was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Wootton, Gilliland, Cacini, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Selby read the following statement: While in Executive Session, only the items on the agenda were discussed, no action was taken, and no votes were cast. 9. Discussion and possible action regarding an Employment Contract with Tammy -- Kretchmar for the position of City Manager The motion to direct the City Attorney to prepare a Contract of Employment under the terms negotiated by the parties and bring back to the City Council for formal approval, was made by Mayor Selby and seconded by Council Member Gilliland. The vote: AYES: Yanda, Selby, Wootton, Cacini, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 5, 2021 Page 5 10. New Business - no new business. 11. Council Discussion Council Member Gilliland thanked the health department professionals for the presentation and congratulated Tammy on her promotion to City Manager. He wished everyone a Happy New Year. Council Member Cacini thanked the City crews for all the snow storm work and asked the Mayor to work on getting more visitors to our local museums. Council Member Wootton congratulated Tammy and announced that youth baseball signups are going on, register on the website. Council Member Yanda congratulated Tammy, welcomed Gary Miller to the Spanish Cove Board and thanked Leslie Soulen for serving on the Spanish Cove Board. Mayor Selby gave an upcoming events recap and is looking forward to leaving 2020 behind for 2021 . 12. Adjournment elli Selby, Mayor Doug ivers, City Clerk o ems. s° LL / 1an O V: 6 V KO'