City Council

Yukon City Council Minutes January 19, 2021 The Yukon City Council met in regular session on January 19, 2021 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Vice Mayor Wootton The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Tammy Kretchmar, Asst. City Manager Doug Shivers, City Clerk Mitch Hort, Development Services Dir. Roger Rinehart, City Attorney Cindi Shivers, HR Director Robbie Williams, City Engineer John Corn, Police Chief Arnold Adams, Public Works Director Philip Merry, City Treasurer Shawn Vogt, Fire Chief Jason Beal, Deputy City Clerk Jan Scott, Parks & Recreation Director Gary Cooper, IT Director Sara Schieman, Librarian Jeff Deckard, Assist. Public Work Director Mike Roach, Deputy Police Chief Jenna Roberson, PIO Dana Deckard, Administration Crystina Stump, Administration Presentations and Proclamations Mayor Selby read a proclamation declaring January 20, 2021 " Jim Crosby Day" Visitors Van Wootton thanked the City for Christmas in the Park, asked that they bring the ice rink back next year and thanked Mr. Crosby for his service. Item: Consider entering into an Employment Contract with Tammy Kretchmar for the position of City Manager. The motion to enter into an Employment Contract with Tammy Kretchmar for the position of City Manager, was made by Council Member Wootton and seconded by Council Member Gilliland. The vote: AYES: Selby, Cacini, Wootton, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Municipal Judge George Ramey administered the Oath of Office to Tammy Kretchmar for the position of City Manager. Ms. Kretchmar thanked her family and City for their support.She is looking forward to the future and will do her best for Yukon. The City Council recessed for a brief reception. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) City Council Minutes - January 19, 2021 Page 2 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of January 5, 2021 The motion to approve the YMA Consent Docket, consisting of the approval of the -- minutes of the regular meeting of January 5, 2021 , was made by Trustee Wootton and seconded by Trustee Yanda. The vote: AYES: Yanda, Wootton, Cacini, Gilliland, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Consider granting the following deeds and easements to The State of Oklahoma, acting by and through the Department of Transportation ( ODOT) of the State of Oklahoma, for the State Hwy 4 Project No. J/ P 04757( 04): Parcel Nos. 1, 6, 7, 8, 9, 9. 1, 10, 11, 11. 1, 12, 12. 1, 13, 14, 14. 1, 15, 16, 16. 1, 17, 18, 18. 1, 19 and 19. 1 The motion to grant the following deeds and easements to The State of Oklahoma, acting by and through the Department of Transportation ( ODOT) of the State of Oklahoma, for the State Hwy 4 Project No. J/ P 04757( 04): Parcel Nos. 1, 6, 7, 8, 9, 9. 1, 10, 11 , 11 . 1, 12, 12. 1 , 13, 14, 14. 1 , 15, 16, 16. 1, 17, 18, 18. 1 , 19 and 19. 1 , was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Cacini, Wootton, Gilliland, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of January 5, 2021 B) Payment of material claims in the amount of $ 1, 871, 936. 81 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Setting the date for the next regular Council meeting for February 2, 2021, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. City Council Minutes - January 19, 2021 Page 3 The motion to approve the Consent Docket consisting of the minutes of the regular meeting of January 5, 2021 ; payment of material claims in the amount of 1, 871, 936. 81 ; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; setting the date for the next regular Council meeting for February 2, 2021, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Wootton, Yanda, Cacini, Gilliland, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. Public Hearing to receive input from the public regarding the submission of a grant request to the Oklahoma Tourism and Recreation Department under the Recreational Trails Program for the Mulvey Pond Bridge Improvement and Trail Rehabilitation - no public input received. 3. Consider approving Resolution 2021- 01, a resolution of the City of Yukon requesting the Oklahoma Department of Tourism and Recreation to consider the Mulvey Pond Bridge Improvement and Trail Rehabilitation for approval of the 2020 Recreation Trail Program grant, and submit same for National Parks Service funding in the amount of $240, 000. 00 with matching funds of $ 187, 200. 00 The motion to approve Resolution 2021- 01, a resolution of the City of Yukon requesting the Oklahoma Department of Tourism and Recreation to consider the Mulvey Pond Bridge Improvement and Trail Rehabilitation for approval of the 2020 Recreation Trail Program grant, and submit same for National Parks Service funding in the amount of $240, 000. 00 with matching funds of $ 187, 200. 00, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Selby, Yanda, Gilliland, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving the expenditure of funds, in the amount of $35, 373. 00, to Musco Sports Lighting, LLC, for the installation of a baseball field pole and lighting fixture on Field # 3 at City Park, purchased using the BuyBoard Purchasing Cooperative Contract # 592- 19, funds to be reimbursed by the Yukon Athletic Association, as recommended by the Parks & Recreation Director The motion to approve the expenditure of funds, in the amount of $35, 373. 00, to Musco Sports Lighting, LLC, for the installation of a baseball field pole and lighting fixture on Field # 3 at City Park, purchased using the BuyBoard Purchasing Cooperative Contract # 592- 19, funds to be reimbursed by the Yukon Athletic Association, as recommended by the Parks & Recreation Director, was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Gilliland, Wootton, Cacini, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 19, 2021 Page 4 5. Consider approving a Revocable Permit, from John Phipps on behalf of The Good Fight Church, for installation of landscaping and an irrigation system on the easement, 500 E. Main The motion to approve a Revocable Permit, from John Phipps on behalf of The Good Fight Church, for installation of landscaping and an irrigation system on the easement, 500 E. Main, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Wootton, Selby, Cacini, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 6. New Business - no new business. 7. Council Discussion Council Member Yanda thanked Mr. Crosby for his impact on Yukon and congratulated Ms. Kretchmar on becoming City Manager. Council Member Wootton thanked Mr. Crosby for his service and stated he is excited for Ms. Kretchmar. Council Member Cacini thanked Mr. Crosby for his service and support of veterans. He also challenged the City to give input on the local museums to increase tourism. Council Member Gilliland thanked Mr. Crosby and spoke of the many things that took place during his time as City Manager. He stated he was looking forward to the future with Ms. Kretchmar. Mayor Selby stated there are no upcoming events, but reminded citizens of current road construction projects and that school zones are on. She thanked Mr. Crosby for his service and congratulated Ms. Kretchmar. 8. Adjournment Shelli Selby, Mayor Dou Aey. fivers, City Clerk G` N0 o V lllN d W4 <