City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, July 6, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Check presentation to Crossroads Mission and Childrens Museum, from tribal gaming proceeds I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-142 Special City Council Worksession/Roundtable Draft Minutes March 8, 2016 Attachments: 1. 2016_03_08_SWS_Minutes 2. MC 2016-143 City Council Citizen's Forum Draft Minutes March 15, 2016 Attachments: 1. 2016_03_15_CF_Minutes 3. MC 2016-144 City Council Citizen's Forum Draft Minutes April 5, 2016 Attachments: 1. 2016_04_05_CF_Minutes City of Yuma Page 1 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 4. MC 2016-145 City Council Citizen's Forum Draft Minutes April 19, 2016 Attachments: 1. 2016_04_19_CF_Minutes 5. MC 2016-146 City Council Citizen's Forum Draft Minutes May 17, 2016 Attachments: 1. 2016_05_17_CF_Minutes 6. MC 2016-147 City Council Citizen's Forum Draft Minutes May 31, 2016 Attachments: 1. 2016_05_31_CF_Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-136 Liquor License: La Resaca Approve a new Series #12 Restaurant Liquor License Application submitted by Jared Repinski, agent for La Resaca located at 1725 S. 3rd Avenue (LL16-11) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Liquor License: La Resaca 3. MC 2016-137 Agreement Amendment: Professional Real Estate Appraisal Services Authorize the City Administrator to enter into the second amendment to the agreement with Dennis L. Lopez & Associates, LLC. (RFQ #2014-20000168-City Administration) (Charles Flynn / Robin R. Wilson) Attachments: 1. RFCCA Agreement Amendment: Professional Real Estate Appraisal Services 2. Agreement Amendment: Professional Real Estate Appraisal Services City of Yuma Page 2 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 4. MC 2016-138 Cooperative Purchase Agreement: Vactor 2100 Plus - Sewer Cleaner / Vacuum System Mounted On A Heavy Duty Truck Chassis Authorize the purchase of one 2017 Vactor 2100 Plus - Sewer Cleaner / Vacuum System Mounted On A Heavy Duty Truck Chassis by utilizing the cooperative purchase agreement originated by National Joint Powers Alliance (NJPA), at a total cost of $392,569.45 to: Rush Truck Centers, Yuma, Arizona. (Utilities - Bid #2016-20000207) (Jay Simonton / Robin R. Wilson) Attachments: 1. RFCCA Coop Purchase Agreement Vactor 2100.docx 5. MC 2016-139 Cooperative Purchase Agreement: Information Technology Products and Services Authorize the purchase of Information Technology Products and Services utilizing any one of the below listed cooperative purchase agreements, at an estimated amount of $4,275,020.00 to: 1. Mohave Educational Services Cooperative 2. State of Arizona 3. The Cooperative Purchasing Networks (TCPN) 4. US Communities 5. Western States Contracting Alliance/National Assn of State Procurement Officials 6. General Service Administration (GSA) 7. National Intergovernmental Purchasing Alliance (NIPA) 8. Strategic Alliance for Volume Expenditures (SAVE) 9. National Joint Powers Alliance (NJPA) 10. Public Procurement Authority (PPA) (Information Technology Services - 2017-20000001) (Jim Hamersley / Robin R. Wilson) Attachments: 1. RFCCA - ITS Products and Services 2. SPRDSHEET - ITS Products and Services City of Yuma Page 3 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 6. MC 2016-140 Operation and Maintenance Agreement: Yuma Territorial Prison State Historic Park Authorize the City Administrator to execute an agreement with the Yuma Crossing National Heritage Area Corporation (YCNHAC) for the operation and maintenance of the Yuma Territorial Prison State Historic Park (YTP) for Fiscal Year 2016-2017; and to provide performance standards for YCNHAC. (City Administration/YCNHA) (Charles Flynn) Attachments: 1. RFCCA Operating Agreement: Yuma Territorial Prison State Historic Park 2. AGMT Operating Agreement: Yuma Territorial Prison State Historic Park 7. MC 2016-141 Request for Proposal (RFP): GIS Centric CMMS with Integration and Implementation Services Authorize City Administrator to negotiate and execute a two-year contract for a GIS Centric Computerized Maintenance Management System (CMMS) and Asset Management Software, Integration and Implementation Services with the option to renew for three additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance to the following firm beginning with the first firm listed. If negotiations for fees and services are successful with the selected firm, as determined by the City, a Contract for the service will be prepared. In the event that negotiations for fees and services are not successful, the City will terminate those negotiations in writing and begin negotiations with the next firm listed: Lucity, Inc., Overland Park, KS and Beehive Industries, LLC, Lincoln, NE. (Information Technology Systems - RFP #2016-20000054) (Jim Hamersley / Robin Wilson) Attachments: 1. RFCCA GIS CMMS Asset Management 2. SPRDSHEET RFP: GIS CMMS Asset Management 3. GIS RFP: CMMS Asset Management Sample Contract City of Yuma Page 4 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2016-021 Intergovernmental Agreement Amendment: State of Arizona - Department of Transportation Authorize and direct the City Administrator to execute an amendment to an intergovernmental agreement with the State of Arizona - Department of Transportation ("ADOT") for the construction of capacity improvements along Avenue 3E between Interstate 8 and U.S. Highway 95 and pavement rehabilitation along U.S. Highway 95 between Avenue 3E and Araby Road. (Engineering) (Joshua Scott) Attachments: 1. RFCCA IGA Ave 3E ADOT Amendment 2. MAP IGA Ave 3E ADOT Amendment 3. RES IGA Ave 3E Amendment 4. EXH A IGA Ave 3E Amendment 2. R2016-022 Public Record Declaration: 2016 Amendments to the Tax Code of the City of Yuma Declare a certain document titled "Amendments to the Tax Code of the City of Yuma for Cities and Towns in the State Collection System Performing Supplementary Local Audits" a public record and order three copies to remain on file with the City Clerk. (Finance/Administration) (Pat Wicks) Attachments: 1. RFCCA 2016 Amendments to the Tax Code 2. RES 2016 Amendments to the Tax Code 3. SUP DOC 2016 Amendments to the Tax Code III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. There are no ordinances scheduled for adoption at this time. City of Yuma Page 5 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2016-018 Amendment: Yuma City Code § 150-002 "Housing Authority" Amend Yuma City Code § 150-002(A)(1) to the Housing Authority of the City of Yuma the power to own and dispose of the assets and real property of the Arizona Housing Development Corporation and the real property located at 433 S. 1st Avenue, Yuma, Arizona. (City Administration) (Ricky Rinehart) Attachments: 1. RFCCA Amend to YC Code: HACY 2. ORD Amend to YC Code: HACY 3. EXH A Amend to YC Code: HACY 2. O2016-019 Rezoning of Property: Approximately 7.42 acres located on the northwest corner of 34th Drive and 24th Street, Yuma, AZ. Rezone approximately 7.42 acres from the Low Density Residenital (R-1-8) District to the Limited Commercial (B-1) District and to the Transitional (TR) District. The property is located at 2376 S. 34th Drive, Yuma, AZ. (ZONE-13840-2016). (Community Development/ Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Rezoning of Property: 7.42 Acres 2. P&Z RPT Rezoning of Property: 7.42 acres 3. ORD Rezoning of Property: 7.42 acres City of Yuma Page 6 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 3. O2016-020 Amend Yuma City Code § 131-16 "Amendments" The Yuma Fire Department is requesting that City Council approve the proposed amendment to Yuma City Ordinance 02014-36, Section 2, Chapter 13. This amendment provides the Fire Chief the authority to mandate the method in which contractors who perform required inspection, testing, and/or maintenance services on fire and life safety systems submit reports to the department. (Fire/Community Risk Reduction) (Steve Irr) Attachments: 1. RFCCA Amendment to City Code 3. ORD Amendment to City Code 4. O2016-021 Declaration of Surplus and Real Property Exchange: Crossroads Mission, LLC Subject to the terms and conditions of a separately approved Real Property Exchange and Development Agreement, declare certain City-owned real property surplus, and authorize the exchange of such surplus property for fee simple title to a parcel owned by Crossroads Mission, LLC, located at 541 S Gila Street. (City Administration/YCNHA) (Charles Flynn) Attachments: 1. RFCCA Real Property Exchange: Crosssroads Mission, LLC 2. ORD Real Property Exchange: Crossroads Mission LLC 5. O2016-022 City of Yuma 2016 Special Election Call a special election to be held the same time as the City of Yuma General Election on November 8, 2016 to submit to those persons qualified to vote in the City of Yuma the question of increasing the Transaction Privilege Tax levy by three-tenths of one percent (0.3%). (Administration) (Gregory K. Wilkinson) Attachments: 1. RFCCA City of Yuma 2016 Special Election (TPT) 2. ORD City of Yuma 2016 Special Election (TPT) V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. City of Yuma Page 7 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: ∙ Clean and Beautiful Commission: One appointment to an unexpired term expiring 12/31/20 ∙ Planning and Zoning Commission: One appointment to an unexpired term expiring 12/31/18 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of June 16, 2016 through July 6, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. City of Yuma Page 8 Printed on 6/30/2016 City Council Meeting Agenda July 6, 2016 IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding Yuma Mesa Land LLC et al v. City of Yuma et al. (A.R.S 38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel, regarding the City of Yuma v. PMG Partnership, LLC. (A.R.S 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 9 Printed on 6/30/2016