City Council Meeting

City of Yuma City Council Meeting REVISED Agenda Wednesday, November 2, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS There are no presentations scheduled at this time. I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-230 Regular Council Worksession Draft Minutes August 2, 2016 Attachments: 1. 2016_08_02_RWS_Minutes.docx 2. MC 2016-231 Regular Council Worksession Draft Minutes August 16, 2016 Attachments: 1. 2016_08_16_RWS_Minutes.docx City of Yuma Page 1 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 3. MC 2016-232 Floodplain Board Meeting Draft Minutes October 5, 2016 Attachments: 1. 2016_10_05_FloodplainBoard_Minutes.docx B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-224 Bid Award: Pacific Avenue Athletic Complex Authorize the City Administrator to execute a contract for Construction Services for the Pacific Avenue Athletic Complex (PAAC) to the lowest responsive and responsible bidder in the amount of $13,127,219.58. DPE Construction, Inc., Yuma, AZ. (Engineering / Bid #2017-20000069) (Joshua Scott) Attachments: 1. RFCCA Bid Award: Pacific Avenue Athletic Complex 2. SPRDSHEET Bid Award: Pacific Avenue Athletic Complex 3. MC 2016-225 Bid Award: Physical Provider Services / Fire Personnel Award to the lowest responsive and responsible bidder for Physical Provider Services / Fire Personnel at an estimated annual cost of $60,000.00 to: Pinnacle Medical Group AZ-PC, Yuma, Arizona (Fire - Bid #2017-20000013) (Dustin Fields / Robin Wilson) Attachments: 1. RFCCA Physical Provider Services/Fire Personnel 2. SPRDSHEET Physical Provider Services/Fire Personnel.pdf 4. MC 2016-226 Bid Rejection: PVC Plastic Pipe, Fittings and Related Accessories Reject all bids for PVC Plastic Pipe, Fittings and Related Accessories (Bid #2017-20000022) (Parks & Recreation - Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Bid Reject #2017-20000022 PVC Plastic Pipe, Fittings & Related Accessories City of Yuma Page 2 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 5. MC 2016-227 Award Rejection: Enterprise Software Assurance License Reject the approval of Enterprise Software Assurance License which authorized the renewal of a Microsoft Enterprise Software Assurance License Agreement with SHI International Corporation, Somerset, New Jersey, through the State of Arizona. (Information Technology Services - Bid # 2017-20000001) (Jim Hamersley) Attachments: 1. RFCCA Rejection of Council Award MC2016-193.docx 6. MC 2016-228 Cooperative Purchase Agreement: Enterprise Software Assurance License Authorize the purchase of the Enterprise Software Assurance License, a software maintainance service offered by CDW Government, LLC, by utilizing the cooperative purchase agreement originated by the State of Arizona, for an estimated annual cost of $188,326.10. CDW Government, LLC., Vernon Hills, Illinois. (Information Technology Services - Bid # 2017-20000001) (Jim Hamersley) Attachments: 1. RFCCA: Enterprise Software Assurance License 2. ProductSelectionForm.pdf 3. Enterprise Enrollment.pdf 4. City of Yuma Program Signature Form.docx 5. City of Yuma Microsoft Volume Licensing Contract Amendment.pdf 7. MC 2016-229 Intergovernmental Agreement: Arizona Department of Transportation (ADOT) Authorize and direct the City Administrator to execute an intergovernmental agreement with the Arizona Department of Transportation to access and exchange data regarding automobile accidents. (Police/Patrol) (John Lekan) Attachments: 1. RFCCA ADOT 2016 2. AGMT Data Access Exchange City of Yuma Page 3 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 8. MC 2016-233 Grant Award: U.S. Dept. of Justice FY 2016 Body-Worn Camera Policy and Implementation Program Authorize the City Administrator to execute the "Fiscal Year (FY) 2016 Body-Worn Camera Policy and Implementation Program Competitive Grant" agreement with the U.S. Department of Justice to receive funds for the purchase of body-worn cameras for officers and to research and a develop a body-worn camera policy. (Police/Administration) (John Lekan) Attachments: 1. RFCCA Body Worn Camera Grant 2. AGR Body Worn Camera Grant ADDITION OF ITEM B.8 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2016-035 Approval of Election Board and Voting Center Locations Approve the voting center locations and the appointment of the Election Board Officers for the November 8, 2016 Special Election. (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Voting Centers & Election Board 2. RES Voting Centers & Election Board 3. EXH A Voting Centers & Election Board 2. R2016-036 Issuance of Bonds: City of Yuma Municipal Property Corporation Municipal Facilities Revenue Refunding Bond Approve the issuance of City of Yuma Municipal Property Corporation (MPC) Senior Lien Utility System Revenue Bonds, Series 2016; delegate to the Finance Director the authority to determine various terms with respect to such series 2016 bonds; approve certain agreements with respect thereto and the execution and delivery thereof; authorize the taking of all other actions necessary to the consummation of the transactions contemplated by this resolution; and declare an emergency. (Finance/Administration) (Pat Wicks) Attachments: 1. RFCCA Issuance of Bonds: Revenue Refunding Bond 2. RES Issuance of Bonds: Revenue Refunding Bond City of Yuma Page 4 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-034 Intergovernmental Transfer: Housing Authority of the City of Yuma Authorize and direct the City Administrator to execute an intergovernmental transfer and promissory note with the Housing Authority of the City of Yuma (HACY), a City created agency, for up to $1,900,000 to allow HACY to convert to the Rental Assistance Demonstration program. (City Attorney) (Steven W. Moore) Attachments: 1. RFCCA HACY Transfer 2. ORD HACY Transfer 3. AGMT HACY Transfer IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2016-033 Amendment to Yuma City Code: Title 13, Chapter 130, Section 055 "Removal of Wastes" and Section 999 "Penalty" Amend Yuma City Code, Title 13, Chapter 130, Section 055 and Section 999 to require the immediate removal of animal feces from property other than the property of the animal owner, and providing a penalty for failure to comply. (Police/Patrol) (John Lekan) Attachments: 1. RFCCA Removal of Waste 2. ORD Removal of Waste City of Yuma Page 5 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 2. O2016-035 Right-of-Way Vacation and Exchange: 1st Bank Yuma Authorize vacating a portion of 4th Avenue right-of-way in exchange for additional rights-of-way from 1st Bank Yuma, an Arizona Corporation. (Engineering/Development Engineering) (Joshua Scott) Attachments: 1. RFCCA 1st Bank Yuma ROW Exchange 2. MAP 1st Bank Yuma ROW Exchange 3. ORD 1st Bank Yuma ROW Exchange 4. EXH. ROW Exchange 1st Bank Yuma V. PUBLIC HEARING AND RELATED ITEMS The following public hearing may result in the adoption of Resolution R2016-037 1. R2016-037 Water and Wastewater Utility Rates and Fees Pursuant to Arizona Revised Statutes § 9-511.01, adopt, by Resolution, the recommended reduction of water and wastewater capacity charges. (Utilities/Administration) (Jay Simonton) Attachments: 1. RFCCA 2016 Water and Wastewater Utility Rates and Fees 2. RES 2016 Water and Wastewater Utility Rates and Fees FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. City of Yuma Page 6 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of October 20, 2016 through November 2, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: There are no executive session agenda items scheduled at this time. City of Yuma Page 7 Printed on 11/1/2016 City Council Meeting Agenda November 2, 2016 ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 11/1/2016