City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, February 7, 2018 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Recognition of Distinguished Budget Award from the Government Finance Officers Association • Presentation of tribal gaming proceeds from Quechan Indian Tribe I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2018-027 Regular Council Worksession Draft Minutes December 5, 2017 Attachments: 2017 12 05 RWS Minutes 2. MC 2018-028 Regular Council Meeting Draft Minutes August 2, 2017 Attachments: 2017 08 02 RCM Minutes City of Yuma Page 1 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2018-014 Special Event Liquor License: Yuma Center for Spiritual Living - Talent Show & Auction Approve a Special Event Liquor License application submitted by Carolyn Bennett on behalf of the Yuma Center for Spiritual Living for a Talent Show & Auction. The event will take place at the Yuma Center for Spiritual Living, 781 S. 2nd Avenue, on Saturday, February 10, 2018, from 6:30 p.m. to 12:00 a.m. (SP18-08) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Yuma Center for Spiritual Living 3. MC 2018-015 Special Event Liquor License: Caballeros de Yuma - Midnight at the Oasis Approve a Special Event Liquor License application submitted by Barry Olsen on behalf of the Caballeros de Yuma for Midnight at the Oasis. The event will take place at Desert Sun Stadium located at 1280 W. Desert Sun Drive on Friday, March 2, 2018, from 8:00 a.m. to 12:00 a.m.; Saturday, March 3, 2018, from 8:00 a.m. to 12:00 a.m.; and Sunday, March 4, 2018, from 8:00 a.m. to 2:00 p.m. (SP18-10) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Caballeros de Yuma City of Yuma Page 2 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 4. MC 2018-016 Special Event Liquor License: Caballeros de Yuma - Bull of the Desert Strongman Event Approve a Special Event Liquor License application submitted by Barry Olsen on behalf of the Caballeros de Yuma for the Bull of the Desert Strongman Event. The event will take place at Desert Sun Stadium located at 1280 W. Desert Sun Drive on Saturday, February 17, 2018, from 9:00 a.m. to 9:00 p.m. (SP18-11) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Caballeros de Yuma 5. MC 2018-017 Special Event Liquor License: North End Rotary Club - Lettuce Days Approve a Special Event Liquor License application submitted by Anne Fisher on behalf of North End Rotary Club for Lettuce Days. The event will take place on the 200-300 block of Main Street on Friday, February 23, 2018, from 5:00 p.m. to 10:00 p.m. and on Saturday, February 24, 2018, from 10:00 a.m. to 5:00 p.m. (SP18-12) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: North End Rotary Club 6. MC 2018-018 Bid Award: Paint and Paint Supplies Award to the lowest responsive and responsible bidders for paint and paint supplies, as needed, a one-year contract, with the option to renew four additional one-year periods, depending on appropriation of funds and satisfactory performance, at an estimated annual expenditure of $40,000.00 to: LG Paint Store - Yuma, Arizona, Plaza Paint - Yuma, Arizona, and PPG Industries - Peoria, Arizona. (Bid #2018-20000096 - Citywide) (Robin Wilson) Attachments: 1. RFCCA Bid Award: Paint and Paint Supplies 2. SPRDSHEET Bid Award: Paint and Paint Supplies City of Yuma Page 3 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 7. MC 2018-019 Contract: Landscape Services - Consulting and Construction Authorize City Administrator to negotiate and execute a one year Job Order Contract for landscape construction and consulting services, with the option to renew for four additional one year periods, one period at a time, depending on the appropriation of funds and satisfactory performance, with the following Contractors: APV Curbing Landscape & Masonry; Yuma, Arizona; Arbor Tech Tree & Landscape Services; Yuma, Arizona and JSA Company; Yuma, Arizona. (Public Works / Streets - RFQ #2018-20000018) (Joel Olea / Robin R. Wilson) Attachments: 1. RFCCA Contract: Landscape Services - Consulting and Construction 8. MC 2018-020 Contract: Landscape Services - Maintenance Authorize City Administrator to execute a one-year contract for landscape maintenance with the option to renew for four additional one year periods, one period at a time, depending on the appropriation of funds and satisfactory performance, with the following Contractors: Arbor Tech Tree & Landscape Services; Yuma, Arizona; JSA Company; Yuma, Arizona and West Coast Arborists, Inc.; Anaheim, California; (Public Works / Streets - RFQ #2018-20000056) (Joel Olea / Robin R. Wilson) Attachments: 1. RFCCA Contract: Landscape Services - Maintenance 9. MC 2018-021 Cooperative Purchase Agreement: Public Safety and Emergency Preparedness Equipment Authorize the purchase of public safety equipment through a cooperative purchase agreement initiated by US Communities for a period of one year with the option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, for an estimated annual expenditure of $120,000 to: Mallory Safety & Supply, LLC, Fremont, California (Bid #2017-20000143 Police/Public Safety) (Lisa Culp) Attachments: 1. RFCCA Cooperative Purchasing Agreement: Public Safety and Emergency Preparedness Equipment City of Yuma Page 4 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 10. MC 2018-022 Cooperative Purchase Agreement: Consultant for Development Fee Updates Authorize the purchase of services for development fee consultant utilizing the City of Tempe contract, at a not to exceed amount of $125,000.00 to: TischlerBise Inc., Bethesda, Maryland, (Engineering - Bid #2016-20000081) (Andrew McGarvie/Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Development Fee Updates 11. MC 2018-023 Cooperative Purchase Agreement: Ground Maintenance Vehicles, Equipment and Services Authorize the expenditure for ground maintenance vehicles, equipment and services contract utilizing any one of the awarded vendors listed on the Mohave Educational Services Cooperative purchase agreement an estimated annual expenditure of $138,000.00 from the following: A&G Turf Equipment, Phoenix, Arizona; Bingham Equipment Company, Yuma, Arizona; Deere & Company, Gary, North Carolina; Jacobsen, Tempe, Arizona and Simpson Norton, Goodyear, Arizona. (Parks and Recreation / Bid File #2016-20000057) (Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Bid #2018-20000119 Ground Maintenance Vehicles, Equipment and Services .docx 12. MC 2018-024 Delivery Order Authorization: Construction Management Services for Fleet Services Maintenance Facility Authorize a delivery order with Consulant Engineering, Inc. (CEI), in an amount not to exceed $249,580.00 for construction management services on the Fleet Services Maintenance Facility pursuant to the City's Professional Engineering and Other Related Consultant Services Job Order Contract. (Engineering) (Jeffrey A. Kramer) Attachments: 1. RFCCA Job Order Authorization CMS for Fleet Maintenance Facility City of Yuma Page 5 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 13. MC 2018-026 Ratification of Job Order Authorization: Emergency Repairs to Manhole #1345 Ratify a job order issued to DPE Construction, Inc. (DPE) in an amount not to exceed $137,376.00, for emergency repairs to a manhole located between the east side of the Radisson Hotel and Interstate 8, pursuant to the City's Utility and Roadway Infrastructure Job Order Contract. (Engineering) (Jeffrey A. Kramer) Attachments: 1. RFCCA JOC Authorization Radisson Hotel Manhole #1345 14. MC 2018-025 Public Record Declaration: Maricopa Association of Governments Uniform Standard Specifications and Details for Public Works Construction with City of Yuma Supplement to MAG Uniform Standard Specifications for Public Works Construction Declare certain documents entitled "Maricopa Association of Governments Uniform Standard Specifications and Details for Public Works Construction" and "City of Yuma Supplement to MAG Uniform Standard Specifications for Public Works Construction" public records and order filing of those public records in the office of the City Clerk. (Engineering) (Jeff Kramer) Attachments: 1. RFCCA Public Record Declaration Maricopa Association of Governments II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2018-001 Resolution of Support: Celebration At Felicity Adopt a resolution supporting the Friday, March 9, 2018 Celebration At Felicity, requested by Mayor Jacques-Andre Istel of Felicity, California. (City Administration) (Greg Wilkinson) Attachments: 1. RFCCA Res of Support: Celebration at Felicity 2. RES Res of Support: Celebration at Felicity City of Yuma Page 6 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2018-005 Rezoning of Property: 633, 641, and 643 S. 5th Avenue Rezone approximately 14,000 square feet from the General Commercial/Bed and Breakfast Overly/Infill Overlay (B-2/BB/IO) District to the Medium Density Residential/Bed and Breakfast Overly/Infill Overlay (R-2/BB/IO) District (ZONE-19958-2017). (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Rezoning of Property: 633, 641 and 643 S. 5th Ave 2. P&Z RPT Rezoning of Property: 633, 641 and 643 S. 5th Ave 3. ORD Rezoning of Property: 633, 641 and 643 S. 5th Ave IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2018-007 Adopt Standard Specifications for Public Works Construction Adopt standard specifications relating to the construction or alteration of streets, public utilities, public rights-of-way and other publicly owned properties within the city limits of the City of Yuma and amend Chapter 210 of the Yuma City Code to incorporate and adopt, by reference, standard construction specifications published by Maricopa Association of Governments with the Yuma Supplement as the standard requirements in the City of Yuma. (Engineering) (Jeffrey A. Kramer) Attachments: 1. RFCCA Adopt Construction Specifications for Public Works Construction 2. ORD Adopt Construction Specifications for Public Works Construction City of Yuma Page 7 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 V. PUBLIC HEARING AND RELATED ITEMS 1. O2018-008 Rezoning of Property: 1451 S. Avenue B Rezone two parcels containing 4.8 acres from the Agriculture (AG) Zoning District to the High Density Residential (R-3) District. The properties are located approximately 625 feet north of the northeast corner of 16th Street and Avenue B. (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Rezoning of Property: 1451 S. Ave. B 2. P&Z Rpt. Rezoning of Property: 1451 S. Ave. B 3. ORD Rezoning of Property: 1451 S. Ave. B FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: MAYOR'S COMMITTEES: • Greater Yuma Port Authority (GYPA): Citizen Appointment APPOINTIVE OFFICERS: • Finance Director BOARD AND COMMISSION APPOINTMENTS: • Building Advisory Board: Three reappointments • Merit Board: One appointment • Planning and Zoning: One appointment • Residential Advisory Board: One reappointment • Yuma Fire Public Safety Board: One appointment • Yuma Public Safety Police Board: One appointment City of Yuma Page 8 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of January 18, 2018 through February 7, 2018. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding the City of Yuma v. PMG Partnership, LLC. (A.R.S 38-431.03 A3 & A4) City of Yuma Page 9 Printed on 2/2/2018 City Council Meeting Agenda February 7, 2018 B. Discussion, consultation with and/or instruction to legal counsel, regarding Avenue 6E Investments, et al v. COY (A.R.S 38-431.03 A3 and A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 10 Printed on 2/2/2018