City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, June 7, 2023 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. City Council Chambers will be open with public access in addition to participation through Zoom Those wishing to speak on any applicable agenda item or at Call to the Public and choose to participate via Zoom, must submit an email request to publiccomment@yumaaz.gov no later than 60 minutes prior to the start of the scheduled meeting. Further instructions will be given at that time. Members of the public are encouraged to view the meeting through either of the following two venues: 1) Zoom: Residents will need to connect through the following website: https://cityofyuma.zoom.us/. Click on "Calendar" then select the City meeting and click “Join”. 2) City of Yuma live stream: Use the Video and TV Stream quick link at www.yumaaz.gov and search for Yuma Live Playlist 73. Watch live on TV cable channel 73. A recording of the meeting will be available on the City’s website after the meeting. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. City of Yuma Page 1 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item may be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2023-084 Regular Council Worksession Draft Minutes April 18, 2023 Attachments: 2023 04 18 RWS Minutes 2. MC 2023-085 Regular Council Meeting Draft Minutes May 3, 2023 Attachments: 2023 05 03 RCM Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2023-073 Bid Award: Door and Door Hardware Installation, Maintenance and Repair Services Award the most responsive and responsible bidder a one-year contract for the purchase of door and door hardware installation, maintenance and repair services, with an option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, for an estimated $47,000.00 annually to Southwest Entrances, Inc., El Cajon, CA. (RFB-23-235) (Justin Lewis/Robin R. Wilson) 2. MC 2023-074 Bid Award: Fire Protection System Inspections, Installation and Services Award to the most responsive and responsible bidder a one-year contract for fire protection system inspections, installation and services with an option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, for an estimated $73,000.00 annually to Metro Fire Equipment, Inc., Gilbert, AZ. (RFB-23-041) (Building Safety/Randall Crist/Robin R. Wilson) City of Yuma Page 2 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 3. MC 2023-075 Sole Source Contract: Official Advertising In accordance with Yuma City Code, Section 36-39, Sole Source Procurement for Official Advertising, award a five-year sole source contract to Yuma Sun, Inc., at an estimated average annual expenditure of $50,000.00 for various City departments. (SS-23-269 - Citywide) (Robin R. Wilson) Attachments: 1. SUPP DOC Sole Source Contract: Official Advertising 2. AGMT Sole Source Contract: Official Advertising 4. MC 2023-076 First Amendment: Centralized Medical Direction Agreement Authorize the execution of the First Amendment to the Centralized Medical Direction Agreement with International Medical Direction LLC, Phoenix, AZ for Administrative Medical Direction in the amount of $83,550.00 annually for the Yuma Fire Department. (Fire/EMS 2021-20000079) (Dustin Fields/Robin R. Wilson) Attachments: 1. AGMT First Amendment: Administrative Medical Direction 2. SUPP DOC First Amendment: Administrative Medical Direction 5. MC 2023-077 Interagency Vehicle Transfer: Up-Armored High Mobility Multi-Purpose Wheeled Vehicle Authorize Yuma Police Department’s (YPD) request for an interagency transfer of an up-armored High Mobility Multi-Purpose Wheeled Vehicle (HMMWV) from the Arizona Western College (AWC) Police Department. This up-armored HMMWV is currently on loan from the Federal Government through the Law Enforcement Support Office (LESO) Program in accordance with 10 USC 2576a - Authorization for the Secretary of Defense to transfer excess property to law enforcement agencies. (Police/Patrol) (T. Garrity) Attachments: 1. Addendum to AZ SPO 6. MC 2023-080 Master Agreement: Yuma Crossing National Heritage Area Corporation Authorize the City Administrator to execute a five-year Master Agreement to continue support of the Yuma Crossing National Heritage Area Corporation (YCNHAC) for implementation of the Yuma Crossing National Heritage Area Plan and operation of the Yuma Territorial Prison State Historic Park and Colorado River State Historic Park. (City Administration/ Heritage Area Development) (Cathy Douglas) Attachments: 1. AGMT Master Agreement: YCNHAC 2. EXH Master Agreement: YCNHAC City of Yuma Page 3 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 7. MC 2023-081 Final Plat: Desert Sky Unit No. 3 Approve the final plat for the Desert Sky Unit No. 3 Subdivision. The property is located near the northeast corner of Avenue 7E and 40th Street. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. P&Z RPT Final Plat: Desert Sky Unit No. 3 2. PLAT Final Plat: Desert Sky Unit No. 3 8. MC 2023-082 Infrastructure & Services Report: ANEX-40997-2023 Gila Ridge Road #4 Approve an Infrastructure and Services Report for Annexation Area No. ANEX-40997-2023, identified as the Gila Ridge Road #4 Annexation, located along the north property line of 2110 S. Harley Drive and 2243 E. Gila Ridge Road. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item may be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2023-019 Order Improvements: Municipal Improvement District No. 122: Desert Sky Units No. 2 and 3 Subdivision Order Improvements for Municipal Improvement District (MID) No. 122 to serve Desert Sky Units No. 2 and 3 Subdivision, to operate, maintain and repair landscaping improvements within, near and adjacent to the retention and detention basins, parkings and parkways, and related facilities together with appurtenant structures (Landscape Improvements); declaring the Landscape Improvements to be of more than local or ordinary benefit, and that the costs of the Landscape Improvements for MID No. 122 shall be assessed upon the properties in MID No. 122 and providing that the proposed Landscape Improvements shall be performed under Arizona Revised Statutes (A.R.S.) Title 48, Chapter 4, Article 2. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. RES Order Improvements: MID No. 122 Desert Sky Units 2 and 3 2. EXH A Order Improvements: MID No. 124 Desert Sky Units 2 and 3 City of Yuma Page 4 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 2. R2023-021 Lease Agreement: Harvest Power Community Development Group, Inc. Authorize the City Administrator to execute a lease of City property located at 1793 S. 1st Avenue with Harvest Power Community Development Group, Inc. (Harvest Preparatory Academy), for a 12-month period, with the option to renew for two additional 12-month periods. (City Attorney) (Richard W. Files) Attachments: 1. RES Lease Agreement: Harvest Power 2. EXH Lease Agreement: Harvest Power III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item may be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2023-016 Annexation Area No. ANEX-40994-2023: Gila Ridge Road #1 Authorize annexation of property located along the north property line of 2930 E. Gila Ridge Road. (ANEX-40994-2023). (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. PET Annex Gila Ridge Road 1 2. ORD Annex Gila Ridge Road 1 2. O2023-017 Annexation Area No. ANEX-40995-2023: Gila Ridge Road #2 Authorize annexation of property located along the north property line of 2734 E. Gila Ridge Road. (ANEX-40995-2023). (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. PET Annex Gila Ridge Road 2 2. ORD Annex Gila Ridge Road 2 3. O2023-018 Annexation Area No. ANEX-40996-2023: Gila Ridge Road #3 Authorize annexation of property located along the north property line of 2145 S. Harley Drive. (ANEX-40996-2023). (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. PET Annex Gila Ridge Road 3 2. ORD Annex Gila Ridge Road 3 City of Yuma Page 5 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2023-023 Annexation Area No. ANEX-40997-2023: Gila Ridge Road #4 Authorize annexation of property located along the north property line of 2110 S. Harley Drive and 2243 E. Gila Ridge Road. (ANEX-40997-2023). (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. PET Annex: Gila Ridge Road #4 2. ORD Annex: Gila Ridge Road #4 2. O2023-024 Acquisition of Property: 785 S. Main Street Authorize the acquisition of 12.29 acres of real property for future downtown redevelopment. (City Attorney) (Richard Files) Attachments: 1. ORD Acquisition of Property: 785 S. Main Street 2. SUPP DOC Acquisition of Property: 785 S. Main Street V. BUDGET AND RELATED ITEMS The following discussion may result in the adoption of Resolution R2023-020 1. R2023-020 Fiscal Year 2024 - Fiscal Year 2028 Capital Improvement Program Adopt a resolution approving the FY 2024 - FY 2028 Capital Improvement Program, pursuant to Yuma City Charter, Article XII, Section 11. (Engineering) (Susan Cowey) Attachments: 1. RES FY 2024 - FY 2028 Capital Improvement Program Acting City Administrator, Jay Simonton and Finance Director, Douglas Allen, will provide a briefing on the City's financial status and outlook, next steps in process and transitioning from the Proposed to the Tentative Annual Budget for Fiscal Year 2024, followed by discussion and/or questions by City Council. City of Yuma Page 6 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 The following discussion may result in the approval of the Tentative Annual Budget for Fiscal Year 2024 1. MC 2023-083 Tentative Annual Budget for Fiscal Year 2024 Approve the Fiscal Year 2024 Tentative Annual Budget in the amount of $472,821,492 which includes a Capital Improvement Program budget of $216,040,262; combined Maintenance Improvement Districts of $448,876 and Operating Expenditure Budget of $256,332,354; including Governmental and Enterprise operations. (Administration/Finance) (John D. Simonton/Douglas W. Allen) Attachments: 1. SUPP DOC: Schedules A-G FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Industrial Development Authority - two reappointments • Housing Authority Commission - appointment of Chair and Co-Chair • Municipal Court Judge Pro Tempore - one new appointment and two reappointments 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of May 18, 2023 through June 7, 2023. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 7 Printed on 6/2/2023 City Council Meeting Agenda June 7, 2023 VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: There are no additional executive session items scheduled at this time. ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 6/2/2023