City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, March 20, 2024 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. City Council Chambers will be open with public access in addition to participation through Zoom Those wishing to speak on any applicable agenda item or at Call to the Public and choose to participate via Zoom, must submit an email request to publiccomment@yumaaz.gov no later than 60 minutes prior to the start of the scheduled meeting. Further instructions will be given at that time. Members of the public are encouraged to view the meeting through either of the following two venues: 1) Zoom: Residents will need to connect through the following website: https://cityofyuma.zoom.us/. Click on "Calendar" then select the City meeting and click “Join”. 2) City of Yuma live stream: Use the Video and TV Stream quick link at www.yumaaz.gov and search for Yuma Live Playlist 73. Watch live on TV cable channel 73. A recording of the meeting will be available on the City’s website after the meeting. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. City of Yuma Page 1 Printed on 3/14/2024 City Council Meeting Agenda March 20, 2024 I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action may be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2024-032 Special Worksession/Legislative Day Draft Minutes March 4, 2024 Attachments: 2024 03 04 SWS Legislative Days 2. MC 2024-033 Special Worksession/Legislative Day Draft Minutes March 5, 2024 Attachments: 2024 03 05 SWS Legislative Days 3. MC 2024-034 Special Worksession/Legislative Day Draft Minutes March 6, 2024 Attachments: 2024 03 06 SWS Legislative Day B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2024-028 Bid Award: Entertainment Promoter Services Award to the most responsive and responsible bidder a one-year contract for the purchase of entertainment promoter services with an option to renew for four additional one-year periods. The option to renew depends on the appropriation of funds and satisfactory performance. The estimated annual expenditure of $108,000.00 to BMC Productions & Entertainment LLC, Yuma, Arizona (Administration RFB-24-172) (Jen Miller/Robin R. Wilson) City of Yuma Page 2 Printed on 3/14/2024 City Council Meeting Agenda March 20, 2024 2. MC 2024-029 Contract Award: Kennedy Skate Park Construction Authorize the City Administrator to execute a guaranteed maximum price construction contract to the Design-Build team Willmeng Construction with lead designers J2 Engineering and American Ramp Company to build (Construction Phase) Kennedy Skate Park in the amount of $2,891,566.46. (Engineering-RFQ-22-179) (David Wostenberg/Eric Urfer/Robin R. Wilson) 3. MC 2024-030 Cooperative Purchase Agreement: Public Safety, Emergency Preparedness, Safety Equipment and Solutions Authorize the purchase of night vision goggles, holographic sights, gun-mounted lasers, and ballistic helmets from Safeware, Inc., Lanham, Maryland utilizing a Cooperative Purchase Agreement through OMNIA Partners, for a total expenditure of $434,677.93. (Police/Administration - GRT-24-214) (Thomas Garrity/Robin R. Wilson) 4. MC 2024-025 Cooperative Purchase Agreement: YRCS Regional P25 Radio System Equipment and Services Authorize the purchase of various equipment and services supporting the regional radio system utilizing a Cooperative Purchase Agreement through the State of Arizona for a total amount of $3,172,449.00 to Motorola Solutions, Inc., Chicago, IL (Information Technology GRT-24-239) (Jeremy W. Jeffcoat/Robin R. Wilson) 5. MC 2024-031 Cooperative Purchase Agreement: YRCS Ethernet Backhaul Equipment Authorize the purchase of Ethernet backhaul network equipment utilizing a Cooperative Purchase Agreement through the State of Arizona for a total amount of $488,013.12 to Advanced Network Management, Inc., Scottsdale, AZ. (Information Technology - GRT-24-254) (Jeremy W. Jeffcoat/Robin R. Wilson) City of Yuma Page 3 Printed on 3/14/2024 City Council Meeting Agenda March 20, 2024 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action may be taken separately. 1. R2024-010 Intergovernmental Agreement: Crane School District No. 13 Approve an Intergovernmental Agreement (IGA) with Crane School District No. 13 for the City to act as the Project Sponsor in connection with Arizona Department of Transportation (ADOT) Project No. T0557, Crane Elementary School District No. 13 Transportation Safety. (Engineering) (David Wostenberg) Attachments: 1. RES IGA: Crane School District No. 13 2. AGMT IGA: Crane School District No. 13 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item may be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2024-010 Vacation of Surplus Right-of-Way and Correction of Scrivener’s Error Vacate a portion of right-of-way (ROW) on Arizona Avenue to the abutting land owner (T3AZ, LLC) upon negotiating a fair market-value purchase price for the vacated ROW and correct a scrivener’s error contained in O2008-36 and in T3AZ, LLC’s subsequent deed for the abutting land. (Engineering/ Development) (David Wostenberg) Attachments: 1. ORD Right-of-Way vacation and correction of Scrivener's Error City of Yuma Page 4 Printed on 3/14/2024 City Council Meeting Agenda March 20, 2024 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2024-011 Text Amendment: Residential Development Standards Amend Title 15, Chapter 154, to update development standards for lot coverage, setbacks, open space, and height requirements within the residential zoning districts. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. P&Z Rpt. Text Amendment: Residential Development Standards 2. ORD Text Amendment: Residential Development Standards FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. V. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of March 7, 2024 through March 20, 2024. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 5 Printed on 3/14/2024 City Council Meeting Agenda March 20, 2024 VI. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. VIII. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion or consideration of personnel issues. (A.R.S. § 38-431.03 A1) B. Discussion, consultation with, and/or instruction to legal counsel regarding proposed ordinance. (A.R.S. § 38-431.03 A3 & A4) C. Discussion, consultation with, and/or instruction to legal counsel regarding deed of trust. (A.R.S. § 38-431.03 A3, A4 & A7) D. Discussion, consultation with, and/or instruction to legal counsel regarding potential lawsuit settlement. (A.R.S. § 38-431.03 A3, A4 & A7) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 6 Printed on 3/14/2024