Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee Meeting Minutes Tuesday, October 28, 2014 Attendees: Tom Casalini Beth Casselman Eileen Davis Brad Johnson Mike Zeller Janice Stevanovich, Zionsville Asst. Planner Anita Brummet, Cobblestone building owner The meeting was opened about 7:30am by Brad Johnson. A quorum was present. Agenda: Mike Zeller moved to adopt the Agenda and Tom Casalini seconded the motion, it was approved unanimously. Previous Meeting Minutes: The previous month meeting minutes approval were tabled to the next meeting. Old Business: 1. Cobblestone Grill (First St. façade): Owner Anita Brummett: th a. The final inspection was made October 4 by David Rausch and Tom Casalini and found it completed as proposed. b. The final completion form submitted by the Owner was more than the originally requested and encumbered amount ($25,446.00 original budget versus $25,468.35 completed cost). Anita Brummett waived the extra costs and agreed to the original grant request amount. c. A motion was made by Tom Casalini and seconded by Beth Casselman to approved the grant payment of $12,723.00 (50% of $25,446.00 construction total). It was approved unanimously. 2. Rosie’s (10 S. Main): a. The owner has submitted a revised and reduced budget scope due to elimination of the First Street/west façade improvements only. The other two facades will remain as originally proposed. b. It was noted that the existing structural column locations did require some construction adjustments, but will not affect the significantly enough to warrant review and the budget changes are incorporated in their revised grant request amount. c. Colors are still to be submitted for the review and approvals. d. A motion was made by Tom Casalini and seconded by Mike Zeller to approve the reduced grant request of $12,564.00 (40% of $31,635.00 revised construction total). e. It was noted that the remaining unused funds from Rosie’s ($13,308) will stay in this year’s grant monies and can be used for other applicants approved this year. New Business: 1. 130 West Hawthorne (Chapel): a. Tom Casalini and Eileen Davis met with Mike Chapel Monday 10/27/14 and he liked the direction that they presented for grant applicability. He is to get with his contractor and get pricing and then contact Tom and Eileen again. b. It was noted that he is hoping to  complete the work this year before the bad weather, so a special mid-month meeting may be required to assist with this if he can get it ready in time. c. It was also noted that his grant application fee has not been paid yet, based on the Town Hall recommendation for this committee’s approval first, Eileen will recommend he pay it now. One of the three applicants may need to wait for 2015 funding depending on the timing and his application was in before the other two. 2. 99 N. First St. (Price): a. A subcommittee of Eileen Davis and Beth Casselman was appointed to meet with Ken Price, owner, to discuss the breakdown of work completed versus work to be completed. The grant can not pay for work already completed and it is unclear due to no breakdown in the application and some work appears to be completed such as moving utilities and construction of a window. b. It was noted the $50 grant application fee has been paid. The application grant request is for $10,000.00 on a construction cost total of $27,50.000. 3. 30-40 N. Main St. (Greek’s Pizzeria/Mike Cole): a. A subcommittee of Eileen Davis and Tom Casalini was appointed to meet with this owner and/or his contractor Tom Simmons. b. A question was asked about the north façade treatment and whether it will be addressed at the same time. c. Discussion about the awning and how it meets the roof drainage scuppers was discussed. The submitted photos show the scupper under the current awning, but the proposal shows it to the side of the proposed awning. d. The owner must provide a cost breakdown that does not include items already completed, it appears the French doors have already been installed. e. It is not this committee’s jurisdiction, but it was recommended that the signage be reviewed for sign ordinance compliance if not already completed. f. It was noted that the $50 grant application fee has been paid. The application grant request is for $12,142.00 on a construction cost total of $32,355.00. Other Business: 1. Recommendations for Chris Bucher’s replacement for next year will be accepted. Steve Monday or Ed Mitro are accepting those. (Note: We will miss you Chris!) 2. Next year’s façade grant funding is already being discussed by the town council and looks positive. 3. Janice Stevanovic requested additional signature lines on the grant completion form and a line for the final grant dollar amount. Currently they are being written on the side. 4. Financial Recap was distributed by Janice Stevanovic. There is currently $24,817.22 remaining in 2014 encumbered funds, and there are the three project applicants above. 5. The December meeting format is to be discussed at the November meeting as a planning meeting for 2015 and Tom Casalini offered to have it at his studio. It will require a public meeting notice due to a quorum present. The next meeting will be Tuesday, November 20, 2014 at 7:30 am in the Fireplace Room. Respectfully submitted, Eileen Davis (substituting for Chris Bucher, Secretary).