Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee - Meeting Minutes Location: Zionsville Town Hall Tuesday, November 26th, 2019 ATTENDEES: Committee Members Present: • Todd Rottmann • Steve Freeland • David Rausch • Carol Mullet • Tom Casalini • Mike Billig • Steve Herron • Cara Weber Committee Members Absent: Others Present: • Wayne Delong, Town of Zionsville • Mark Walters, Village Residents Association • Three (3) observing Students from Zionsville High School President Todd Rottmann opened the meeting at 7:33 am. A Quorum was present. MEETING AGENDA and MINUTES: A new agenda was reviewed, and a motion to adopt the agenda was made by Carol Mullet and seconded by David Rausch. Motion was approved unanimously. The September 24th revised meeting minutes and the October 22nd meeting minutes were reviewed. A motion to adopt both previous minutes was made by Tom Casalini and seconded by David Rausch. Motion was approved unanimously. REPORTS: The ZARC Financials were reviewed. The financial report was updated to reflect the two (2) anticipated pay outs for both 170 S. Main and 115 S. Elm Projects. The remaining balance for 2019 is not expected to be encumbered and as so, will not carry over into 2020 unless otherwise noted herein. The budget project titles were also reviewed and updated to match the application titles of the projects so the records match. OLD BUSINESS: 1. 170 South Main • David Rausch recused himself from the committee to present on behalf of project. • Window repair/replace is ongoing and anticipated completion is before year’s end. • Completion of the window repairs should result in full completion of the project and readiness for complete payout. • Committee voted in favor of releasing funds contingent upon the final completion of the work reviewed and approved by Todd Rottmann and Tom Casalini. Note: David Rausch had to leave the meeting after updates from 170 South Main – he was not affiliated with the remainder of the meeting discussions and subsequent voting.  2. Lions Club of Zionsville – 115 South Elm Street • The committee reviewed the near-completion conditions of the project. Very minimal scope remains, including final exterior lighting installations along the eaves of the updated Elm Street façade. • The committee agreed that the completion of the minimal remaining scope will constitute full completion of the project as revised in the latest application amendment and will then release the full payout. • Committee voted in favor of releasing funds, in the updated amount of $38,444, contingent upon the final completion of the work reviewed and approved by Todd Rottmann and Tom Casalini. However, and also voted in favor by the Committee, in the event that the work is unable to be completed by year’s end, or if work is not fully approved by the nominated Committee members, then the money for this specific project will be encumbered into the 2020 budget to satisfy the pending payout in the new year. 3. ZARC Boundaries • The Committee agreed to push this discussion into 2020 NEW BUSINESS: 1. The Committee agreed there is not a need for a December meeting, as there is no Old or New business to resolve or introduce before the end of the year. 2. Meeting dates for the 2020 calendar were reviewed, and a motion to adopt the agenda with an adjustment of the December date from the 22nd day to the 15th day of the month was made by Steve Freeland and seconded by Cara Weber. Motion was approved unanimously. 3. The Committee discussed the 2020 meeting start time, and voted in favor of adjusting the start date from 7:30am to 8:00am in 2020. NEXT MEETING DATE: The next meeting is scheduled for 8:00am, Tuesday, January 28th, 2020 at Zionsville Town Hall ADJOURN: With no other new business, Tom Casalini made a motion to adjourn the meeting, seconded by Steve Freeland, at 8:12 am. Motion was approved unanimously. Respectfully submitted, Steve Herron