Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION (“ZRDC”) REGULAR MEETING MEMORANDA FOR Monday, January 24, 2022 at 6:30 pm In-person and Video Conference Meeting THIS REGULAR PUBLIC MEETING WAS CONDUCTED PURSUANT TO VARIOUS EXECUTIVE ORDERS OF THE GOVERNOR OF INDIANA UNDER INDIANA’S EMERGENCY MANAGEMENT AND DISASTER LAW, INDIANA CODE 10-14-3, et seq. Members Present: (in-person) Sanjay Patel - President, Kent Esra - Vice President and Mike Berg (via Zoom) Jaclyn Spillane, Kate Swanson and Colleen Hittle (absent) -- Also Present: (in-person) Wayne DeLong, AICP, CPM Director of Community & Economic Development; Matt Price w/ 700 TIF, Rob Wadle Director, Real Estate w/ Hy-Vee (700 TIF) (via Zoom) Owen Young, Economic Development Manager; Zach Lutz, Planner I - Economic Development and Heather James, Legal Counsel, Brittany Mann/Sam Karozos and Mike Horrigan w/ Bradley 1. Call to Order: Sanjay Patel called the meeting to order (@ 6:31pm; YouTube 00:00:00) 2. Recognition of Attendees who request to be noted: -- 3. Reports A. (YouTube 00:01:24) TIF Report: Wayne DeLong reviewed current TIF activity and project updates. Specific note regarding Finish permit issuance for Black Acre. Touched on Holliday Farms, Creekside marketing signage and contracts. 4. Old Business A. (YouTube 00:04:15) Approval and Adoption of Minutes: [December 27, 2021, Regular Meeting] Motion: Kent Esra made a motion (seconded by Colleen Hittle) to approve the minutes. Roll Call Vote: Sanjay Patel – Y Kent Esra – Y Kate Swanson (Zoom Visual (V) & Audio (A)) - Y Colleen Hittle (Zoom V&A) – Y Jaclyn Spillane (Zoom A) – Y The motion was unanimously approved by all members.  B. (YouTube 00:05:06) Creekside Corporate Park - Lot #1: Bradley Companies: Wayne asked for this item to be delayed to later in the agenda to allow more time for Brian Crist to attend. (YouTube 00:34:25) Brittany Mann updated Commission that Charitable Allies continues to be interested in Lot 1. Staff, IceMiller, and Applicant completed work through of the term sheet. This will be owned by a private for-profit entity that would lease to the non-profit entity(s). Motion: Colleen Hittle made a motion (seconded by Kate Swanson) to: approve to move forward with the Term Sheet Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. C. (YouTube 00:05:37) 700 East TIF Allocation Area: Project Update (Matt Price): Matt Price w/ Dentons on behalf of Sila Capital and Pock Family Farms updated Commission on proposal. Introduced Rob Wadle Director, Real Estate w/ Hy-Vee. Hy-Vee has all the Commercial component of 700 East TIF area (+/- 26 acres) under contract. Will update numbers with Hy-Vee specific numbers. Rob Wadle Director, Real Estate w/ Hy-Vee, stated the land was under contract as of ten days ago. Excited about being in Zionsville, a lovely community. Listed accolades/stats of Hy-Vee. Looking to construct 160,000 sq.ft. grocery store. 111,000 sq.ft. will be retail; 23,000 will be “Aisles Online” grocery pick up and online ordering/fulfillment area. Pharmacy also located in store. Formal announcement to be out later this week. Colleen: how do you compare your brand to other chains/brands? Rob: We like to set (Hy-Vee) apart from other chains/brands, I will tell you what we offer. Expounds on what Hy-Vee offers and how they set themselves apart from the competition. 5. New Business A. (YouTube 00:12:55) RDC Claims for Approval: Reiteration from Colleen: These are budgeted items that have prior approval that we (ZRDC) are saying that based on this previous approval it is appropriate to release these invoices for payment. Wayne clarified that the legal invoices were set for the overall services to the RDC with prior agreement; specific to the Bond payments, these are all based on previous approved payout schedules. Motion: Colleen Hittle made a motion (seconded by Kate Swanson) to approve Claims totaling $128,000.00  Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. B. (YouTube 00:15:48) Review of Quotes – 2022 Creekside Marketing Signage Motion: Colleen Hittle made a motion (seconded by Kent Esra) to: ask Staff to advocate on ZRDC’s behalf with The Sign Group Inc. to produce Creekside Marketing Signage. Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. C. (YouTube 00:23:17) 2022 ZCDC Member Appointments Motion: Kate Swanson made a motion (seconded by Kent Esra) to: Approve Cara Webbers reappointment of ZRDC’s member appointee to ZCDC. Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. Sanjay: Stated the ZRDC is looking for a second appointee to the ZCDC. ZRDC is looking to entertain discussions on potential appointees and/or appoint the second appointee at the February 28th, 2022 ZRDC meeting. Also open to meet with any potential members from the “interest list”. 6. Other Business: A. (YouTube 00:28:52) “Next Steps” Document from ZGA presentation materials as presented to Town Council October 2021 Sanjay has discussed with Lance Lantz about the need for traffic analysis for the ZGA area. Sanjay is asking to engage A&F Engineering to analyze/study traffic in this area to better formulate RFP/RFQ for infrastructure. Specifically to analyze/study traffic volume/capacity at the intersections of: 1) Hawthorn and First Street, 2) Sycamore and First, 3) Main and Sycamore to  better determine what they should look like. This engagement would be facilitated by ZRDC TIF dollars. Anticipating a formal proposal Scope and fee from A&F in the $10,000 to $12,000 range soon. Motion: Colleen Hittle made a motion (seconded by Jaclyn Spillane) to: Approve Sanjay and/or Kent to review and sign off on a scope and fee ($10,000 to $12,000 range) from A&F Engineering to begin their traffic count and analysis work in advance of a formal RFQ for the roadway design. Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. B. (YouTube 00:43:13) Microloan Program Process: Updating Motion: Kent Esra made a motion (seconded by Colleen Hittle) to: Approve the removal of former CFO – Tammy Havard from being a permissible signatory at the State Bank of Lizton, and that Cindy Poore – Chief Deputy Director of Finance & Records shall remain as a permissible signatory at the State Bank of Lizton, and that the CEO – Mayor Emily Styron shall be added as a permissible signatory at the State Bank of Lizton. Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. C. (YouTube 00:43:13) Election of Officers for 2022 Motion: Colleen Hittle made a motion (seconded by Kent Esra) to: Approve Sanjay Patel as President, Kent Esra as Vice-President, and Kate Swanson as Secretary for the ZRDC in 2022 Roll Call Vote: Jaclyn Spillane (Zoom V&A) – Y Colleen Hittle (Zoom V&A) – Y Kate Swanson (Zoom V&A) - Y Kent Esra – Y Sanjay Patel – Y The motion was unanimously approved by all members. 7. (YouTube 00:47:57) Adjourn  Motion: Kent Esra made a motion (so moved by Sanjay Patel) Meeting Adjourned at 7:21pm (YouTube 00:48:21 meeting duration) The next regular meeting of the Redevelopment Commission is scheduled for [Monday, February 28, 2022], at 6:30 pm.